Marketing Operation Coordinator

Sigmar Recruitment; Athenry; On-site; EUR 38,000 - 52,000; Full time

Benefits offered by this job

Competitive salary and benefits

Job summary

Sigmar Recruitment in Ireland seeks a Marketing Operations Traffic Coordinator to manage intake, workflow and scheduling of creative projects across regions. You’ll report to the Creative & Communications Operations Manager and drive efficiency from request to completion.

The role requires 2–3 years in project coordination or marketing operations, strong organisational and communication skills, English fluency and MS Office proficiency; Smartsheet experience is a plus.

Qualifications

• Bachelor’s degree in a relevant field preferred.
• 2–3 years of project coordination or marketing operations experience.
• Experience with project management tools; Smartsheet advantageous.

Responsibilities

• Manage project intake, task creation, workflow organisation and internal resource allocation.
• Review requests, identify missing information, agree deadlines and provide updates throughout the project lifecycle.
• Build and maintain project schedules, timelines and status updates within agreed timeframes and budgets.
• Monitor workloads, project progress and deadlines, adjusting assignments and priorities where necessary.
• Coordinate with marketing, creative, regional and cross-functional teams across multiple time zones.
• Act as the central point of communication between internal teams, ensuring project requirements, deadlines and deliverables are understood.
• Maintain accurate project documentation, records and filing systems per processes and quality standards.
• Support development and maintenance of traffic-related processes and work instructions.
• Gather project data and provide regular reporting to support decision-making.
• Manage regional workflows, reviews and timelines.
• Develop strong working relationships between operations, creative teams and stakeholders.
• Become a power user of the organisation’s PM platform, including Smartsheet.

Skills

Bachelor's degree

2-3 years experience

Smartsheet

Organisational skills

Communication skills

MS Office

Fluency in English

Adaptability

Education

Bachelor’s degree in a relevant field

Tools

Smartsheet

Job description

Marketing Operations Traffic Coordinator

About Your New Employer

• Join a rapidly growing international organisation with a collaborative, fast-paced and multicultural working environment.
• Work at the centre of global marketing, creative and communications operations, coordinating projects across multiple regions and time zones.
• Become a key user of established project management systems and contribute to the improvement of processes, workflows and operational standards.

About Your New Job

As the Marketing Operations Traffic Coordinator, you will manage the intake, organisation and workflow of creative and communications projects. Reporting to the Creative & Communications Operations Manager, you will ensure projects progress efficiently from initial request through to completion.

You will:

• Manage project intake, task creation, workflow organisation and internal resource allocation across the operations department.
• Review incoming requests, identify missing information, agree deadlines with stakeholders and provide updates throughout the project lifecycle.
• Build and maintain project schedules, timelines and status updates, ensuring deliverables are completed within agreed timeframes and budgets.
• Monitor workloads, project progress and deadlines, adjusting assignments and priorities where necessary.
• Coordinate with marketing, creative, regional and cross-functional teams across multiple time zones.
• Act as the central point of communication between internal teams, ensuring project requirements, deadlines and deliverables are clearly understood.
• Maintain accurate project documentation, records and filing systems in line with established processes and quality standards.
• Support the development and maintenance of traffic-related processes, procedures and work instructions.
• Gather project data and provide regular reporting to support operational decision-making.
• Manage regional workflows, reviews and timelines.
• Develop strong working relationships between operations, creative teams and internal stakeholders.
• Become a power user of the organisation’s project management platform, including Smartsheet.

What Skills You Need

• A Level 7 Bachelor’s degree in a relevant field is preferred.
• Two to three years’ experience in project coordination, marketing operations, creative traffic or a similar role.
• Experience using project management or workflow management tools; Smartsheet experience is an advantage but not essential.
• Strong organisational skills and excellent attention to detail, with the ability to manage complex information and multiple priorities.
• Excellent written and verbal communication skills.
• Confidence working collaboratively with diverse teams, personalities and cultures.
• Proficiency in Microsoft Office Suite.
• Fluency in English.
• The flexibility to adapt to changing priorities, multiple demands and a fast-paced working environment.

What's on Offer

• The opportunity to join an international organisation and work on global marketing, creative and communications projects.
• A varied coordination role with broad cross-functional exposure and the opportunity to make a direct impact on operational efficiency.
• Ongoing opportunities to develop your project management, workflow coordination and marketing operations expertise.
• Competitive salary and benefits package, details to be confirmed.
• A supportive and inclusive working environment that values diversity and equal opportunities.