Logistics & Trade Compliance Administrative Support

YDU JC Air Cond & Ref Inc.- Dubai; Dublin; On-site; EUR 38,000 - 52,000; Full time

Job summary

Johnson Controls in Dublin is seeking an office-based Logistics Support professional to provide administrative and operational support to the Logistics and Trade Compliance function. You will assist with import/export activities, maintain compliance records, manage documentation, and support regulatory requirements to ensure smooth movement of goods.

The role covers logistics operations, compliance tasks, and administrative duties, requiring strong MS Office skills, attention to detail, and the

Qualifications

• Diploma or degree in Business, Logistics, Supply Chain, International Trade, or related discipline or equivalent experience.
• Experience in administrative, logistics, customer service or supply chain support roles.
• Strong MS Office skills, especially Excel.
• Knowledge of ERP systems (SAP, SAGE) is desirable.
• Familiarity with international shipping documentation and customs processes.
• Understanding of import/export regulations and trade compliance.
• Experience working with freight forwarders and customs brokers.

Responsibilities

• Support daily logistics operations, including shipment tracking and delivery monitoring.
• Coordinate with freight forwarders, carriers, customs brokers, and internal stakeholders.
• Maintain shipment records and logistics databases.
• Monitor shipment milestones and escalate delays or issues.
• Generate logistics reports and KPIs as required.
• Maintain import/export compliance records per requirements.
• Assist with export control screening and restricted party screening activities.
• Support country of origin data management and documentation.
• Prepare documentation for customs clearance and regulatory audits.
• Assist with maintaining trade compliance procedures and work instructions.
• Support internal compliance reviews and data gathering for audits.
• Maintain organized electronic and physical filing systems.
• Prepare presentations, reports, and compliance metrics for management review.
• Assist with invoice reconciliation and logistics cost tracking.
• Support continuous improvement initiatives and process documentation.
• Perform general administrative duties as required by the Logistics & Trade Compliance team.

Skills

Organisational skills

Attention to detail

Multitasking

Communication skills

Problem-solving abilities

Education

Diploma or degree in Business, Logistics, Supply Chain, International Trade, or related discipline

Tools

Excel

ERP systems (SAP, SAGE)

Job description

What you will do

In this 100% office-based role, you will provide administrative and operational support to the Logistics and Trade Compliance function, ensuring the efficient execution of import/export activities, maintenance of compliance records, coordination of logistics documentation, and support of regulatory requirements. The role contributes to the smooth movement of goods while helping to ensure adherence to international trade regulations and company policies.

Logistics Support

• Support daily logistics operations, including shipment tracking and delivery monitoring.
• Coordinate with freight forwarders, carriers, customs brokers, and internal stakeholders.
• Maintain shipment records and logistics databases.
• Monitor shipment milestones and escalate potential delays or service issues.
• Generate logistics reports and KPIs as required.

Trade Compliance

• Maintain import and export compliance records in accordance with company and regulatory requirements.
• Assist with export control screening and restricted party screening activities.
• Support country of origin data management and documentation.
• Prepare documentation required for customs clearance and regulatory audits.
• Assist with the maintenance of trade compliance procedures and work instructions.
• Support internal compliance reviews and data gathering for audits.

Administrative Responsibilities

• Maintain organized electronic and physical filing systems.
• Prepare presentations, reports, and compliance metrics for management review.
• Assist with invoice reconciliation and logistics cost tracking.
• Support continuous improvement initiatives and process documentation.
• Perform general administrative duties as required by the Logistics & Trade Compliance team.

What we look for

Qualifications & Experience

• Essential Diploma or degree in Business, Logistics, Supply Chain, International Trade, or related discipline, or equivalent experience.
• Previous experience in an administrative, logistics, customer service, or supply chain support role.
• Strong Microsoft Office skills, especially Excel.
• Desirable Experience working with ERP systems (SAP, SAGE, etc.).
• Knowledge of international shipping documentation and customs processes.
• Understanding of import/export regulations and trade compliance requirements.
• Experience working with freight forwarders and customs brokers.

Key Skills & Competencies

• Strong organisational and administrative skills.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Good analytical and problem-solving abilities.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Ability to work independently and as part of a cross-functional team.
• Understanding of confidentiality and data management requirements.

#LI-Onsite #LI-MO1

Johnson Controls: Enhancing the Intelligence of Buildings Your buildings have a purpose. They are places for people to live or work. Facilities for learning or healing. Venues for entertainment and shopping. Sites for the specialized storage of tangible goods or mission-critical data. Your buildings have a huge variety of functions; they are central to your mission. This is where Johnson Controls comes in, helping drive the outcomes that matter most. Through a full range of systems and digital solutions, we make your buildings smarter. A smarter building is safer, more comfortable, more efficient, and, ultimately, more sustainable. Most important, smarter buildings let you focus more intensely on your unique mission. Better for your people. Better for your bottom line. Better for the planet. At Johnson Controls, we’ve been making buildings smarter since 1885, and our capabilities, depth of innovation experience, and global reach have been growing ever since. Today, we offer the world’s largest portfolio of building products, technologies, software, and services; we put that portfolio to work to transform the environments where people live, work, learn and play.