Logistics & Order Management Coordinator, 12-month FTC

Jobtailor; Ireland; On-site; EUR 32,000 - 46,000; Full time

Job summary

Jobtailor in Ireland seeks an experienced logistics and order management professional to oversee the end-to-end order cycle, coordinate transportation, inventory, and distribution, and liaise with internal teams to optimise operations.

The role requires meticulous attention to detail, strong organisational and communication skills, and the ability to work proactively in a fast-paced environment. You will help maintain SOPs, monitor performance, and contribute to forecasting and cost control.

Qualifications

• Proven track record in logistics, operations, or a similar role.

Responsibilities

• Monitor and manage the order process from scheduling to delivery.
• Coordinate transportation, inventory management and distribution.
• Process customer orders from initiation to delivery with timely and accurate fulfilment.
• Act as first point of contact for client queries on orders, scheduling and compliance.
• Collaborate with sales, finance and other departments to streamline operations.
• Maintain standard operating procedures for order management.
• Manage stock levels to prevent shortages or overstock and optimise costs.
• Track and report inventory updates and dispatch requirements.
• Implement systems to enhance inventory tracking and accuracy.
• Plan and coordinate logistics operations liaising with customers, internal stakeholders, suppliers and transport companies.
• Oversee daily schedules with timely updates and communication.
• Monitor delivery times and transport costs and recommend optimisations.
• Maintain carrier performance and compliance, addressing issues promptly.
• Negotiate with transport providers for cost-efficient and timely solutions.
• Compile and analyse data on inventory, transportation and costs.
• Generate weekly and monthly reports for the sales team and leadership.
• Support forecasting tools development to predict inventory needs.

Skills

Organizational skills

Time management

Problem-solving

Attention to detail

Communication

Administrative proficiency

Interpersonal skills

Collaborative

Tools

Order Processing

Inventory Tracking

Logistics Coordination

Cost Optimization

SOP Development

Job description

Responsibilities

• Monitor and manage the order process, including scheduling and deliveries.
• Coordinate transportation, inventory management, and distribution.
• Process customer orders from initiation to delivery, ensuring timely and accurate fulfilment.
• Act as the first point of contact for client queries, resolving issues related to orders, scheduling, and compliance.
• Collaborate with sales, finance, and other departments to streamline operations.
• Develop and maintain standard operating procedures for order management.
• Manage stock levels to prevent shortages or overstock, ensuring cost efficiency.
• Track and report inventory updates and dispatch requirements.
• Implement systems to enhance inventory tracking and accuracy.
• Plan and coordinate logistics operations, liaising with customers, internal stakeholders, suppliers, and transportation companies.
• Oversee daily schedules, ensuring timely updates and communication.
• Monitor quality, delivery times, and transport costs, making recommendations for optimization.
• Maintain carrier performance and compliance, handling issues as they arise.
• Negotiate with transport providers to achieve cost-efficient and timely solutions.
• Compile and analyze data on inventory, transportation, and costs.
• Generate weekly and monthly reports for the sales team and leadership.
• Support the development of forecasting tools to predict inventory needs.

Requirements

• Proven track record in logistics, operations, or a similar role, with experience in inventory management and customer service.
• Highly organized with exceptional attention to detail.
• Strong time-management and prioritization abilities.
• Excellent problem-solving skills and the ability to work on own initiative.
• Strong communication and administrative proficiency.
• Highly proficient in Microsoft Office.
• Demonstrates good judgment and interpersonal skills.
• Thrives in a fast-paced, collaborative environment.
• Proactive and adaptable in addressing challenges and seizing opportunities.

Hard Skills

• Order Processing
• Inventory Tracking
• Logistics Coordination
• Cost Optimization
• Standard Operating Procedures Development

Soft Skills

• Attention to Detail
• Time Management
• Problem-Solving
• Interpersonal Skills
• Organizational Skills