Legal Secretary

Fruition Group Ireland; Dublin; On-site; EUR 32,000 - 42,000; Full time

Job summary

Fruition Group Ireland’s client, a well-established Dublin-based Legal Firm, seeks an experienced Legal Secretary to join the team onsite in a permanent role. You will support Corporate and Litigation practices, manage files, prepare documents, and coordinate meetings.

The role requires handling billing, calendars, and confidential information with professionalism. The position offers a busy, supportive environment in Dublin City Centre, with opportunities to interact with senior stakeholders

Qualifications

• 3–5+ years’ experience as a Legal Secretary, Legal PA or similar role.
• Experience supporting senior stakeholders in a legal environment.
• Familiarity with iManage or other case management systems.
• Experience using a billing platform and time-recording processes.
• Strong attention to detail and accuracy.
• Discretion with confidential information and professional judgement.
• Strong written and verbal communication skills.

Responsibilities

• Provide high‑quality secretarial and administrative support across practice areas.
• Open, maintain and close client/matter files with accurate records.
• Prepare, format and manage legal documents and correspondence.
• Coordinate documentation ahead of meetings and appointments.
• Support monthly billing, review invoices and meet deadlines.
• Manage complex diaries and schedules, resolving conflicts.
• Act as a professional point of contact for clients and external parties.
• Handle confidential information with discretion at all times.
• Work with wider teams to produce accurate documents on time.
• Arrange travel, accommodation and itineraries as required.
• Assist with time recording, expenses and other admin processes.
• Welcome clients and visitors to provide a professional experience.

Tools

iManage

Billing software

Case management

Job description

My client, a well-established Legal Firm based in Dublin City Centre, is currently recruiting for a Legal Secretary to join their growing team on a permanent basis. This is a fully onsite position and a great opportunity for an experienced Legal Secretary looking to join a busy and supportive legal environment.

Key Responsibilities

• Provide high-quality secretarial and administrative support across our Corporate and Litigation practice areas.
• Take ownership of opening, maintaining and closing client and matter files, ensuring records and documentation are kept accurate and up to date.
• Prepare, format and manage legal documents, correspondence and other materials to a consistently high standard.
• Coordinate documentation and supporting information ahead of client meetings, internal discussions and other appointments.
• Support the monthly billing cycle, including preparing billing information, reviewing invoices and ensuring deadlines are met.
• Manage complex diaries, appointments and meeting schedules, proactively identifying and resolving potential conflicts.
• Act as a key point of contact for clients, colleagues and external parties, handling queries professionally and efficiently.
• Handle confidential and sensitive information with a high level of discretion at all times.
• Work closely with wider support teams to ensure documents and correspondence are produced accurately and within required timescales.
• Arrange business travel, accommodation and itineraries where required.
• Assist with time recording, expenses and other administrative processes.
• Welcome clients and visitors and provide a professional and positive experience.

Skills / Experience

• 3–5+ years previous experience working as a Legal Secretary, Legal PA or in a similar legal support position, ideally within Corporate, Litigation or another relevant legal practice area.
• Experience managing a portfolio of senior stakeholders within the legal field.
• Experience using iManage or another case management system.
• Experience using a billing platform (KeyHouse or other).
• Comfortable supporting multiple senior legal professionals and managing competing priorities.
• Experience working with legal document, matter or case management systems.
• Familiarity with billing, time-recording or finance systems within a professional services environment.
• Excellent attention to detail and a strong commitment to accuracy.
• Demonstrates discretion and sound judgement when dealing with confidential matters.
• Strong written and verbal communication skills, with a professional approach to client interaction.