Legal Administrator

Tuath Housing; Dublin; On-site; EUR 36,000 - 45,000; Full time

Benefits offered by this job

Health insurance

Job summary

Tuath Housing in Dublin City Centre is seeking a Legal Administrator to support the Chief Legal Officer and Solicitors with administration duties in a busy team.

The role emphasizes meticulous planning and organisational skills, handling confidential information, managing emails and meetings, and preparing reports for stakeholders within a social housing context.

Qualifications

• This role is designed for those with strong administrative skills within a legal setting.
• The post requires excellent planning and organisational skills, administration skills, a dedication to detail and a willingness to adapt to ever changing conditions and pressures.

Responsibilities

• Preparation of an array of legal documentation.
• Scanning documents, postage, file management, stationary requirements.
• Managing the team diaries.
• Monitoring and re directing group and departmental incoming e-mails from third parties.
• Organising team and other meetings as requested, booking meetings rooms, organising accommodation and travel arrangements.
• Collating agendas for meetings, attending meetings, minute taking and circulation of minutes.
• Assisting the team in following up with external and internal stakeholders for information as required.
• Assisting the Legal Team in maintaining information and records and preparing reports for relevant stakeholders both internal and external.
• Assist in the preparation of briefs and photocopying of same.
• Assisting with the maintenance of filing system and developing and maintain directory of template documents.
• Creation and administration of an undertakings and litigation register.
• Maintaining directories of external stakeholder information such as contact details and other required information that supports the delivery of social housing units.
• Request / Attend training appropriate to your role
• To undertake any other duties which are consistent with the responsibilities of the post as directed

Job description

JOB TITLE: LEGAL ADMINISTRATOR

LOCATION: DUBLIN CITY CENTRE OFFICE

CONTRACT: PERMANENT - 37 HOURS PER WEEK

REPORTING TO : SENIOR SOLICITOR

This role is designed for those with strong administrative skills within a legal setting. It may not be the best fit for individuals with extensive legal qualifications or those seeking a direct pathway into a solicitor career

JOB SUMMARY:

Your role will be to assist the Chief Legal Officer and Solicitors in providing administration support to a busy team. This role will involve co-ordination with the Senior Management Team, other Tuath Departments and external stakeholders.

The post requires excellent planning and organisational skills, administration skills, a dedication to detail and a willingness to adapt to ever changing conditions and pressures.

KEY RESPONSIBILITIES:

General Administration

Providing general administration support to the Legal Team as required including but not limited to:

• 1. Preparation of an array of legal documentation
• 2. Scanning documents, postage, file management, stationary requirements
• 3. Managing the team diaries
• 4. Monitoring and re directing group and departmental incoming e-mails from third parties
• 5. Organising team and other meetings as requested, booking meetings rooms, organising accommodation and travel arrangements
• 6. Collating agendas for meetings, attending meetings, minute taking and circulation of minutes
• 7. Assisting the team in following up with external and internal stakeholders for information as required
• 8. Assisting the Legal Team in maintaining information and records and preparing reports for relevant stakeholders both internal and external
• 9. Assist in the preparation of briefs and photocopying of same
• 10. Assisting with the maintenance of filing system and developing and maintain directory of template documents
• 11. Creation and administration of an undertakings and litigation register
• 12. Maintaining directories of external stakeholder information such as contact details and other required information that supports the delivery of social housing units
• 13. Request / Attend training appropriate to your role
• 14. To undertake any other duties which are consistent with the responsibilities of the post as directed

Corporate Responsibilities

• 1. To positively promote the Association in all activities
• 2. Adhere to all Tuath's policies and procedures always
• 3. To be aware and act in accordance with Tuath's Health and Safety Policy.
• 4. Complete reports/ submissions for Tuath's Board meetings
• 5. To undertake any training courses deemed necessary for your role if it evolves

This job description is not definitive or restrictive and will be subject to periodic review in the light of developments.