Junior Marketing Project Coordinator

Sigmar Recruitment; Athenry; On-site; EUR 28,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Inclusive, supportive working culture

Job summary

Sigmar Recruitment is seeking a Junior Marketing Project Coordinator to manage intake, organisation and workflow of creative and communications projects across multiple regions. You will report to the Creative & Communications Operations Manager and ensure progress from initial request to completion.

You will coordinate with marketing, creative, regional and cross-functional teams, review requests, set deadlines, maintain schedules and provide regular status updates.

Qualifications

• 2-3 years of experience in project coordination or similar roles.
• Bachelor’s degree preferred.
• Experience with project management tools; Smartsheet is a plus.
• Strong organizational and communication skills.
• Fluency in English.

Responsibilities

• Manage intake, organization and workflow of creative/communications projects.
• Coordinate with marketing, creative, regional and cross-functional teams across time zones.
• Review requests, identify missing info, set deadlines with stakeholders and provide status updates.
• Build and maintain project schedules, timelines and status reports.
• Monitor workloads and adjust assignments to meet deadlines and budgets.
• Act as central point of communication with internal teams on requirements and deliverables.
• Maintain project documentation and filing aligned with standards.
• Support development and maintenance of traffic-related processes and work instructions.
• Gather project data and provide regular reporting to support decision-making.
• Manage regional workflows, reviews and timelines.

Skills

Project coordination experience

Strong organizational skills

Excellent written and verbal English

Team collaboration

Education

Bachelor’s degree in a relevant field

Tools

Smartsheet

Microsoft Office

Job description

Junior Marketing Project Coordinator

About Your New Employer

• Join a rapidly growing international organisation with a collaborative, fast-paced and multicultural working environment.
• Work at the centre of global marketing, creative and communications operations, coordinating projects across multiple regions and time zones.
• Become a key user of established project management systems and contribute to the improvement of processes, workflows and operational standards.

About Your New Job

As the Junior Marketing Project Coordinator, you will manage the intake, organisation and workflow of creative and communications projects. Reporting to the Creative & Communications Operations Manager, you will ensure projects progress efficiently from initial request through to completion.

You will:

• Manage project intake, task creation, workflow organisation and internal resource allocation across the operations department.
• Review incoming requests, identify missing information, agree deadlines with stakeholders and provide updates throughout the project lifecycle.
• Build and maintain project schedules, timelines and status updates, ensuring deliverables are completed within agreed timeframes and budgets.
• Monitor workloads, project progress and deadlines, adjusting assignments and priorities where necessary.
• Coordinate with marketing, creative, regional and cross-functional teams across multiple time zones.
• Act as the central point of communication between internal teams, ensuring project requirements, deadlines and deliverables are clearly understood.
• Maintain accurate project documentation, records and filing systems in line with established processes and quality standards.
• Support the development and maintenance of traffic-related processes, procedures and work instructions.
• Gather project data and provide regular reporting to support operational decision-making.
• Manage regional workflows, reviews and timelines.
• Develop strong working relationships between operations, creative teams and internal stakeholders.
• Become a power user of the organisation’s project management platform, including Smartsheet.

What Skills You Need

• A Level 7 Bachelor’s degree in a relevant field is preferred.
• Two to three years’ experience in project coordination, marketing operations, creative traffic or a similar role.
• Experience using project management or workflow management tools; Smartsheet experience is an advantage but not essential.
• Strong organisational skills and excellent attention to detail, with the ability to manage complex information and multiple priorities.
• Excellent written and verbal communication skills.
• Confidence working collaboratively with diverse teams, personalities and cultures.
• Proficiency in Microsoft Office Suite.
• Fluency in English.
• The flexibility to adapt to changing priorities, multiple demands and a fast-paced working environment.

What's on Offer

• The opportunity to join an international organisation and work on global marketing, creative and communications projects.
• A varied coordination role with broad cross-functional exposure and the opportunity to make a direct impact on operational efficiency.
• Ongoing opportunities to develop your project management, workflow coordination and marketing operations expertise.
• Competitive salary and benefits package, details to be confirmed.
• A supportive and inclusive working environment that values diversity and equal opportunities.