Inbound Transport Coordinator

Keelings

Swords

On-site

EUR 32,000 - 42,000

Full time

40 hours ago

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Benefits offered by this job

Staff discount at Keelings Farm Shop

Free on-site parking with electric-chr

Wellness Initiatives

Job summary

Keelings is seeking an Inbound Logistics Coordinator to support daily inbound transport activities across road, sea and air freight, ensuring timely arrivals and optimal cost control. You will work with suppliers, hauliers and internal teams to maintain accurate records, assist in customs clearance, and drive continual improvements in processes and service levels.

The role requires strong organisational and communication skills, and a proactive approach to problem solving within a fast-paced

Qualifications

Experience in logistics, transport coordination or supply chain admin.
Understanding of international freight operations.
Knowledge of customs procedures and import/export docs advantageous.
Strong organisational skills and multi-tasking.
Excellent communication and stakeholder management.

Responsibilities

Coordinate daily inbound logistics across road, sea and air freight.
Support planning and scheduling of inbound deliveries per operational needs.
Monitor inbound shipments and communicate delays or issues to stakeholders.
Liaise with suppliers, hauliers, shipping lines and freight forwarders for timely collection and delivery.
Assist with container scheduling, haulage planning and transport coordination.
Track supplier delivery performance and escalate issues when necessary.
Assist with customs clearance by coordinating documentation with agents and partners.
Maintain freight documentation and logistics system updates on time.
Support global inbound imports by air and sea with proper documentation.
Build strong relationships with 3PLs and transport partners.
Monitor inbound transport costs and assist cost-control initiatives.

Skills

Logistics coordination

Supply chain administration

International freight

Customs knowledge

Organisational skills

Attention to detail

Communication skills

IT systems

Teamwork

Education

Degree in Supply Chain/Logistics

Tools

Microsoft Office

Transport/logistics systems

Job description

About Keelings

Keelings is a 100% Irish-owned family business passionate about fresh produce. Operating across Ireland, the UK, and Europe, we grow, source, and supply top-quality fruit and vegetables. Our success is built on innovation, sustainability, and strong partnerships — powered by our dedicated people.

Purpose of the Role

Responsible for the day-to-day coordination and execution of inbound transport operations across multiple international supply routes and transport modes. Operating within a fast-paced environment, the role supports the efficient, compliant and cost-effective movement of products from global suppliers through to the business distribution network. The successful candidate will work closely with suppliers, hauliers, customs agents, shipping partners and internal departments to ensure inbound deliveries are planned, tracked and managed effectively. The role requires strong organisational skills, attention to detail and the ability to respond quickly to operational issues in order to maintain continuity of supply and service standards. This position plays an important role in supporting inbound transport operations, monitoring logistics performance, maintaining accurate records and ensuring compliance with customs, legal and company requirements across Ireland, the UK, EU and global import markets. The role will contribute to a culture of teamwork, accountability and continuous improvement while building strong working relationships with logistics partners and internal stakeholders.

Main Responsibilities

Inbound Logistics Coordination

Coordinate daily inbound logistics activities across road, sea and air freight operations.
Support the planning and scheduling of inbound deliveries in line with operational requirements and product shelf-life considerations.
Monitor inbound shipments and proactively communicate delays, disruptions or service issues to relevant stakeholders.
Liaise with suppliers, hauliers, shipping lines and freight forwarders to ensure timely collection and delivery of products.
Assist with container scheduling, haulage planning and transport coordination to support daily operational targets.
Track supplier delivery performance and elevate issues where necessary.
Support customs clearance activities by coordinating documentation with customs agents and logistics partners.
Ensure all freight documentation, transport records and logistics systems are accurately updated within required timelines.
Assist with coordinating global imports by air and sea, ensuring all required documentation is completed correctly.
Maintain strong working relationships with third-party logistics providers and transport partners.
Support the monitoring of inbound transport costs and assist with cost control initiatives.

Operational Support

Work closely with the Inbound Transport Manager / Supply Chain Director and wider logistics team to support smooth day-to-day operations.
Collaborate with Procurement, Sales, Warehouse, Technical and Planning teams to ensure efficient supply chain coordination.
Act as a key point of contact for inbound transport queries and operational updates.
Support logistics planning activities during peak trading periods and seasonal demand fluctuations.
Assist in identifying opportunities for process improvements and operational efficiencies.
Ensure all logistics activities are carried out in accordance with company Health & Safety standards and operational procedures.
Support onboarding and training activities for new team members where required.

Compliance & Administration

Ensure compliance with customs procedures, transport regulations and approved haulier policies.
Assist in monitoring customs entry accuracy and resolving customs-related queries.
Maintain accurate operational records and support KPI reporting for inbound logistics activities.
Complete daily and weekly administration tasks including shipment tracking, reporting and system updates.
Assist with invoice queries, transport cost reconciliations and supplier documentation checks.
Support supplier performance monitoring through KPI tracking and service reviews.
Ensure all required compliance and training activities are completed within designated timelines.

Key Accountabilities

Coordination of inbound deliveries to ensure products arrive on time and in full.
Accurate maintenance of transport records, shipment documentation and logistics systems.
Effective communication with suppliers, hauliers, customs agents and internal stakeholders.
Support delivery of inbound transport service levels and operational targets.
Timely escalation and resolution of inbound logistics issues.
Maintenance of customs compliance and transport administration standards.
Contribution to continuous improvement initiatives within the logistics function.
Delivery of accurate reporting and operational support to the Inbound Transport Manager / Supply Chain Director.

Skills & Experience

Previous experience in logistics, transport coordination or supply chain administration, ideally within fresh produce, FMCG or a fast-paced environment.
Understanding of international freight operations across road, sea and air freight.
Working knowledge of customs procedures and import/export documentation would be advantageous.
Strong organisational skills with the ability to manage multiple priorities effectively.
Excellent attention to detail and problem-solving ability.
Strong communication and stakeholder management skills.
Ability to work effectively in a fast-paced and constantly changing environment.
Good commercial awareness and understanding of logistics operations.
Strong IT and systems skills, including Microsoft Office and transport/logistics systems.
Ability to work collaboratively as part of a team.

Special Circumstances

Flexibility may be required to work outside normal business hours in line with operational requirements.
Participation in an on-call rota required to support operational issues.
Role operates on a 5 days over 7 working pattern.
Occasional travel may be required depending on operational needs.

Education & Qualifications

Degree, diploma or relevant experience in Supply Chain, Logistics, Business or a related discipline.
Experience in transport coordination, logistics administration or supply chain operations.
Knowledge of customs clearance processes and Incoterms would be advantageous.
Understanding of inbound logistics and international freight operations preferred.

Benefits

Staff discount at Keelings Farm Shop and subsidized canteen
Free On-site parking with access to electric chargers
Wellness Initiatives such as wellness week

Keelings Values

People Matter
Teamwork
Integrity
Passion for Achievement

Inclusion & Diversity Statement

In Keelings we value all perspectives and knowledge that our colleagues bring to our business. We are committed to forming a diverse and inclusive team where all can share their unique experiences and perspectives. We welcome applications from all cultures and backgrounds and are dedicated to forming an environment of inclusiveness and diversity where all can thoroughly feel a sense of belonging.

Reasonable Accommodation Statement

If you require reasonable accommodation during the recruitment process, please let us know at recruitment_keelings@keelings.com

Recruitment Process