HR Administrator

Hollybank Trustees Ltd; Galway; On-site; EUR 32,000 - 45,000; Full time

Job summary

Galway Clinic is seeking an HR Administrator to join the Human Resources Department on a permanent, full-time basis. You will provide comprehensive administrative support across HR activities, including recruitment, onboarding, employee records management, training coordination, and payroll support.

The role requires a third-level qualification in HR or a related discipline, CIPD membership is advantageous, and at least six months of HR admin experience.

Qualifications

• This role requires a third-level qualification in HR or a related discipline and CIPD membership is advantageous.
• Experience in recruitment, onboarding, employee records management, training coordination, and payroll support is preferred.
• Proven ability to handle GDPR-compliant HR records and confidential information.
• Excellent organisational skills and attention to detail are essential.
• Strong IT skills and experience with HR information systems and Microsoft Office applications.
• Ability to work independently and as part of a team with good communication.
• Minimum six months of administrative HR experience is desirable.

Responsibilities

• Provide administrative support to the Human Resources team across all HR functions.
• Coordinate the recruitment process from advertisement through onboarding.
• Prepare and publish job advertisements and manage recruitment campaigns.
• Schedule interviews and communicate with candidates throughout the process.
• Conduct pre-employment checks including references, Garda Vetting, and health clearances.
• Administer employment permits and visa applications as required.
• Prepare employment contracts and new starter documentation.
• Support onboarding and orientation programmes.
• Prepare and update job descriptions as required.
• Maintain HR records and GDPR-compliant personnel files.
• Assist with payroll projects and payroll administration support.
• Support employee training and development activities.

Skills

Organizational skills

Interpersonal communication

Customer service

MS Office

HRIS experience

Attention to detail

Multitasking

Education

Third-level qualification in HR/Business

CIPD qualification or membership

Job description

Location: On site / Galway, Ireland
job type: Permanent / Full-time
Sector and subsector: Human Resources | HR Administrator
Salary: Competitive salary

HR Administrator

Applications are invited for the position of HR Administrator within the Human Resources Department at Galway Clinic. We offer an opportunity to develop your HR career within a professional and supportive environment.

This is an excellent opportunity for an organised and motivated HR professional to join a HR team in a leading healthcare environment. The successful candidate will provide comprehensive administrative support across a broad range of HR activities, including recruitment, onboarding, employee records management, training coordination, and payroll support.

Contract Type: Permanent

Hours: 37 hours per week

• Provide administrative support to the Human Resources team across all HR functions.
• Coordinate the recruitment process from advertisement through to onboarding.
• Prepare and publish job advertisements and manage recruitment campaigns.
• Schedule interviews and maintain communication with candidates throughout the recruitment process.
• Conduct pre-employment checks, including qualification verification, references, Garda Vetting, occupational health clearance, and professional registrations.
• Administer employment permits and visa applications as required.
• Prepare employment contracts, offer letters, and new starter documentation.
• Support employee onboarding and orientation programmes.
• Prepare, review, and update job descriptions as required.
• Maintain accurate HR records, databases, and personnel files in accordance with GDPR and organisational policies.
• Assist with HR and payroll projects and provide payroll administration support when required.
• Support the coordination and administration of employee training and development activities.
• Contribute positively to a collaborative team environment.
• Undertake additional duties appropriate to the role as required.
• A third-level qualification in Human Resources, Business, or a related discipline.
• Excellent organisational skills with strong attention to detail.
• Strong interpersonal, communication, and customer service skills.
• The ability to manage multiple priorities and work to strict deadlines.
• High levels of integrity and discretion when handling confidential information.
• Strong IT skills, including experience using HR information systems and Microsoft Office applications.
• The ability to work effectively both independently and as part of a team.
• A minimum of six months' administrative experience within a HR environment.
• CIPD qualification or membership.
• Experience supporting payroll administration.
• Previous experience within a healthcare environment.

Closing Date for applications: Monday 17 th August 2026 at 5pm

Blackrock Health Galway Clinic is an equal opportunities employer