Human Resources Administrator

Quality Tractor Parts Ltd.; Mullingar; On-site; EUR 18,000 - 24,000; Part time

Benefits offered by this job

Pension

Employee Assistance Programme (EAP)

Free on-site parking

Job summary

Quality Tractor Parts Ltd. is seeking an organised HR Administrator for a permanent part-time role in Ireland.

You will support the Head of People & Organisational Development, manage HR records, recruit and onboard staff, and help drive HR projects in a modern function. Key duties include maintaining HR systems, handling routine queries, coordinating probation reviews and changes, and organising training programmes.

Qualifications

• Third-level qualification in Human Resources, Business or related discipline is desirable.
• CIPD qualification, or working towards CIPD, would be an advantage.

Responsibilities

• Provide day-to-day administrative support across the HR function.
• Maintain accurate employee records and HR systems.
• Prepare HR documentation, letters, reports and correspondence.
• Coordinate recruitment administration, including advertising vacancies and interviews.
• Support onboarding and lifecycle administration for new and existing staff.
• Administer the Timepoint HR system and assist HR projects and initiatives.
• Coordinate training activities, inductions and learning programmes.

Skills

Organised

Attention to detail

Confident communicator

Discretion with confidential info

Proactive and adaptable

MS Office proficient

Education

Third-level qualification in HR or related

Business-related degree acceptable

CIPD qualification advantageous

Tools

Microsoft Office

Job description

Working Pattern:

Monday to Friday, 8.00am – 1.00pm

About the Role

We are seeking an organised, proactive and enthusiastic HR Administrator to join our team on a permanent part-time basis.

This is an excellent opportunity for someone looking to broaden their HR experience while working closely with the Head of People & Organisational Development to support the continued development of a modern and evolving HR function.

The successful candidate will play a key role in ensuring the smooth day-to-day administration of HR operations, supporting the employee lifecycle, maintaining HR systems and records, coordinating recruitment and onboarding activities, and helping to deliver an excellent employee experience across the organisation.

Reports to:

Head of People & Organisational Development

Key Responsibilities

HR Administration

• Provide day-to-day administrative support across the HR function.
• Maintain accurate employee records, personnel files and HR systems.
• Prepare HR documentation, letters, reports and correspondence.
• Reconcile HR data and carry out regular audits to ensure records remain accurate and up to date.
• Respond to routine HR queries and direct more complex matters to the appropriate person.
• Ensure HR documentation is maintained, securely filed and compliant with company procedures.

Recruitment & Employee Lifecycle

• Coordinate recruitment administration, including advertising vacancies, arranging interviews and communicating with candidates.
• Prepare recruitment and onboarding documentation and coordinate the onboarding process for new employees.
• Support employee lifecycle administration, including probation reviews, contractual changes and leaver processes.
• Maintain recruitment, onboarding and employee records throughout the employee lifecycle.

HR Operations & Continuous Improvement

• Administer the Timepoint HR system, ensuring employee information remains accurate and up to date.
• Coordinate HR meetings, appointments, training and other people-related activities.
• Prepare documentation, maintain action trackers and support the delivery of HR projects and initiatives.
• Support the ongoing administration of HR policies, procedures, templates and forms, ensuring approved documentation is maintained and up to date.
• Identify opportunities to improve administrative processes and contribute to the continuous development of the HR function.

Learning & Development

• Coordinate training activities, inductions and learning programmes.
• Maintain training records and compliance trackers.
• Support the administration of manager and employee development initiatives.

About You

We're looking for someone who is:

• Highly organised with excellent attention to detail.
• A confident communicator with strong interpersonal skills.
• Professional and able to handle confidential information with discretion.
• Proactive, adaptable and able to manage competing priorities.
• Comfortable using Microsoft Office
• Interested in developing a career in Human Resources.
• Enthusiastic, willing to learn and committed to delivering a high standard of work.

Knowledge of Irish employment legislation would be advantageous but is not essential.

Qualifications

• Third-level qualification in Human Resources, Business or a related discipline is desirable.
• CIPD qualification, or working towards CIPD, would be an advantage.

What We Offer

• Permanent part-time position (Monday to Friday, 8.00am – 1.00pm).
• An excellent opportunity to broaden your HR experience across the full employee lifecycle.
• The opportunity to work closely with and learn from the Head of People & Organisational Development and Senior Leadership Team.
• Hands‑on involvement in HR projects, systems and continuous improvement initiatives.
• Ongoing training and professional development.
• Pension.
• Employee Assistance Programme (EAP).
• Free on‑site parking.

The above description outlines the main responsibilities of the role and is not intended to be an exhaustive list. Duties may vary from time to time to meet the changing needs of the business.

Please note:

We are not accepting applications or enquiries from recruitment agencies at this time.