HR Systems & Operations Specialist

Cairn; Dublin; Hybrid; EUR 60,000 - 75,000; Full time

Job summary

Cairn Homes is seeking a HR Systems & Workforce Planning Specialist to join our People team in a hybrid Dublin role. The 12-month fixed-term contract focuses on workforce planning, HR data, and systems-enabled decision-making with Workday reporting and related analytics.

You will support headcount planning, budgets, and governance, while ensuring compliance and robust data management across the employee lifecycle. A strong analyst with Excel, Power BI, and Workday experience will thrive.

Qualifications

• 2–4 years’ experience in HR operations, HR administration, or HR systems support.
• Experience working with Workday is essential.
• Strong analytical skills and attention to detail.
• Advanced skills in Excel, Power BI and Microsoft Fabric.
• Interest in workforce planning, HR systems, or people analytics.

Responsibilities

• Support ongoing workforce planning & modelling, including headcount management with HR and Finance.
• Track approved vs actual headcount, starters, leavers, role changes, and contingent workers.
• Support workforce budgeting and forecasting cycles.
• Analyse attrition and growth trends, preparing summaries for management.
• Prepare workforce planning reports and leadership presentations.

Skills

Strong analytical skills

Attention to detail

Interest in workforce planning

2-4 years HR experience

Tools

Workday

Excel

Power BI

Microsoft Fabric

Job description

HR Systems & Workforce Planning Specialist

Location: Dublin / Hybrid

This is a 12 months fixed term contract

About the Role

We are seeking a HR Systems & Workforce Planning Specialist to join our People team, with a strong focus on workforce planning, HR data, and systems-enabled decision-making. This role is ideal for someone with a solid data analytics and data management experience who is keen to develop deeper capability in headcount planning, workforce analytics, and Workday reporting, while continuing to support core HR operations and compliance in a private-sector environment.

Key Responsibilities

Workforce Planning & HR Insights

• Support ongoing workforce planning & modelling, including headcount management in partnership with HR and Finance.
• Track approved vs actual headcount, starters, leavers, role changes, and contingent workers.
• Support workforce budgeting and forecasting cycles.
• Analyse attrition, growth trends, and organisational structure, preparing summaries and presentations for management.
• Prepare workforce planning reports and leadership presentations.

HR Systems (Workday)

• Assist with configuration updates relating to roles, supervisory organisations, and cost centres.
• Produce Workday reports supporting workforce planning and people insights.
• Support system testing and issue resolution
• Review and analyse exit interview data, identifying trends and potential action plans.

HR Administration & Compliance

• Provide HR administration across the employee lifecycle.
• Maintain accurate employee records and payroll data.
• Support compliance with Irish employment legislation and GDPR.

About You

• 2–4 years’ experience in HR operations, HR administration, or HR systems support.
• Experience working with Workday.
• Strong analytical skills and attention to detail.
• Advanced skills in Excel, Power Bi & Microsoft Fabric.
• Interest in workforce planning, HR systems, or people analytics.

Working with Cairn Homes:

At Cairn, we believe it is essential that our employees feel valued and appreciated. We therefore offer above industry average remuneration packages with a comprehensive benefits portfolio that’s ready to support you for whatever life brings.

What We Offer

• Competitive salary and bonus.
• Learning and development opportunities.
• Supportive and collaborative People team.

The Cairn purpose is to build sustainable communities where people can thrive.

At Cairn, it’s not what we build, it’s why we build. It’s about putting down a marker that will stand for generations to come. Creating new communities of connection and belonging for an Ireland where people can thrive. Reshaping, redefining, reinvigorating our place in the world. Building for people, progress, and potential.

Because when Cairn build, it’s Built For Good.