HR Compliance Officer

Ardmac; Fingal; On-site; EUR 42,000 - 56,000; Full time

Job summary

Ardmac, a leading international construction specialist, is seeking a Compliance Administrator to manage employment and immigration documentation across Europe. Based in Dublin, you will ensure right-to-work checks, visas, and registrations for Ardmac staff and subcontractors, coordinating with site teams and external authorities.

You will implement improvements to compliance processes, conduct regular audits, and act as first point of contact for staff on compliance matters, including

Qualifications

• Good communication and interpersonal skills.
• Excellent attention to detail and strong organisational skills.
• Proficient in Word, Excel and Powerpoint and an ability to adopt other IT systems. Experience of using AI to streamline work a distinct advantage.
• Working knowledge of a second European language would be of benefit but not essential.

Responsibilities

• Provide efficient compliance administration and control with a high level of attention to detail for all employment related documentation, visa requirements, residency permits, social security numbers, contracts, terms and conditions of employment and travel documents for both Ardmac employees and subcontractors.
• Propose improvements to all compliance related processes to ensure Ardmac and its subcontractors are fully compliant.
• Undertake regular Ardmac site audits in advance of any 3rd party or external regulatory authority reviews/audits.
• First point of contact for compliance on Ardmac European projects for staff and subcontractors.
• Conduct observations and spot-checks, checking compliance, identifying and documenting any non-compliant practices and coordinating closure in line with approved methods, processes and procedures.
• Provide documented findings on conformance and non-conformance to management.
• Coordinate visa, work permit and immigration applications, renewals and associated compliance requirements for Ardmac employees.
• Manage right-to-work verification processes and maintain associated compliance records for employees working across Europe.
• Conduct subcontractor compliance audits, onboarding reviews and risk assessments to ensure compliance with Ardmac and client requirements.
• Review and verify subcontractor compliance documentation, including employment, social security, payroll, right-to-work and statutory records.
• Coordinate posted worker notifications, overseas registrations and country-specific employment registrations required for employee mobilisation.
• Internal compliance reviewing: Working time (Staff and Labour), Pay rates (Labour), All social and taxation (Labour).
• Other ad hoc HR support from time to time

Skills

Communication skills

Attention to detail

Organisational skills

AI experience

MS Office (Word/Excel/PowerPoint)

Tools

Word

Excel

PowerPoint

Job description

Ardmac is an award-winning international construction specialist that delivers complex high value workspaces and technical environments. We've been leading the way for over 40 years consistently providing the ultimate solution for high value working environments through our continuous investment into the best people, technology, and processes.

Join the team at Ardmac to gain experience in an environment of respect, professionalism and high collaboration teams. Competitive salaries and benefits packages are available as well as the opportunity to enhance learning and development for future growth.

Job purpose

• To ensure that Ardmac team members and supply chain partner across our European projects are fully compliant with employment, social welfare and local registration processes.
• Responsible for promoting best practice compliance in each jurisdiction of operation.
• This role will be based in the Dublin office, working collaboratively with site admin teams across our European operations.
• The role will require flexibility to travel as required to Ardmac projects and locations across Europe (typically once per month).

Duties and Responsibilities

• Provide efficient compliance administration and control with a high level of attention to detail for all employment related documentation, visa requirements, residency permits, social security numbers, contracts, terms and conditions of employment and travel documents for both -Ardmac employees and subcontractors.
• Propose improvements to all compliance related processes to ensure Ardmac and its subcontractors are fully compliant.
• Undertake regular Ardmac site audits in advance of any 3rd party or external regulatory authority reviews/audits.
• First point of contact for compliance on Ardmac European projects for staff and subcontractors.
• Conduct observations and spot-checks, checking compliance, identifying and documenting any non-compliant practices and coordinating closure in line with approved methods, processes and procedures.
• Provide documented findings on conformance and non-conformance to management.
• Coordinate visa, work permit and immigration applications, renewals and associated compliance requirements for Ardmac employees.
• Manage right-to-work verification processes and maintain associated compliance records for employees working across Europe.
• Conduct subcontractor compliance audits, onboarding reviews and risk assessments to ensure compliance with Ardmac and client requirements.
• Review and verify subcontractor compliance documentation, including employment, social security, payroll, right-to-work and statutory records.
• Coordinate posted worker notifications, overseas registrations and country-specific employment registrations required for employee mobilisation.
• Internal compliance reviewing:
• Working time (Staff and Labour)
• Pay rates (Labour)
• All social and taxation (Labour)
• Other ad hoc HR support from time to time

Qualifications and Experience

• Good communication and interpersonal skills.
• Excellent attention to detail and strong organisational skills.
• Proficient in Word, Excel and Powerpoint and an ability to adopt other IT systems. Experience of using AI to streamline work a distinct advantage.
• Working knowledge of a second European language would be of benefit but not essential.

Knowledge of the following would be an advantage

• EU Employment Law.
• Social security and Visa requirements within EU countries