HR Administrator Grade IV – Specified Purpose Contract & Full-Time

Dublin Dental University Hospital; Dublin; On-site; EUR 38,000 - 52,000; Full time

Job summary

Dublin Dental University Hospital is seeking an HR Administrator to join the Human Resources Department to complete audits and support HR operations. The role involves database maintenance, probation and absence reporting, data gathering, records maintenance, policy support, and ad hoc projects.

Ideal candidate will hold a QQI Level 6 HR qualification with at least two years' HR experience, strong MS Office skills, and a solid grasp of employment law, data protection, pensions, and payroll.

Qualifications

• A relevant third level qualification in Human Resource Management at least level 6 on the National Qualifications Framework maintained by QQI.
• A minimum of two years' relevant experience in a HR role with knowledge of HR policies, recruitment, development, employment legislation, data protection, pensions and payroll.
• Knowledge of contemporary HR best practices, Employee Relations and employment legislation.
• Strong administrative and numeric skills with MS Office and HR database maintenance.
• Excellent interpersonal and written/oral communication; team player who can work under pressure and meet deadlines.
• Understanding of employee confidentiality and GDPR.
• Ideally familiar with Public Sector HR rules and People XD HR System.

Responsibilities

• Managing the administration and maintenance of the online HR database to ensure data accuracy.
• Monitoring and reporting on probations, temporary contracts, staff attendance, etc.
• Collecting and compiling data and statistics related to Employment Control and absenteeism.
• Maintaining department/staff records and files.
• Assisting with maintaining HR policies and procedures in line with legislation and hospital policy.
• Researching and writing correspondence and reports.
• Engaging in ad hoc projects as required.

Skills

HR policies & procedures

Recruitment & selection

Learning & development

Employment legislation

Data protection

Pensions & payroll

MS Office

Interpersonal skills

Attention to detail

Confidentiality & GDPR

Public Sector HR rules (desirable)

People XD HR System (desirable)

Education

QQI Level 6 in Human Resource Management

Tools

People XD HR System

HR database management

Job description

HR Administrator Grade IV - Specified Purpose & Full-Time

The Dublin Dental University Hospital (DDUH) is seeking to recruit a HR Administrator to join the Human Resources (HR) Department in order to complete a number of audits.

Outline of Duties and Responsibilities

The successful candidate will work closely with the Senior Manager of the HR department and the HR Team to deliver best practice HR solutions across all employees.

The role of the HR Administrator includes but is not limited to:

• Managing the administration and maintenance of the online HR database to ensure the data is accurate and up-to-date.
• Monitoring and reporting on probations, temporary contracts, staff attendance etc.
• Collecting and compiling data and statistics relating to Employment Control, absenteeism, etc., as required.
• Maintaining department/staff records and files.
• Collecting and compiling data and statistics.
• Assist with maintaining the HR Policies and Procedures and revisions in line with changing legislation and hospital policy.
• Researching and writing correspondence and reports.
• Ad hoc projects, as required.
• A relevant third level qualification in Human Resource Management at least level 6 on the National Qualifications Framework maintained by Qualifications and Quality Ireland (QQI).
• A minimum of two years' relevant experience in a HR role that includes a working knowledge of the following: HR policies and procedures, recruitment and selection, learning and development, employment legislation, data protection, pensions and payroll.
• Knowledge of contemporary Human Resources best practices, Employee Relations and all aspects of employment legislation.
• Administrative, organisational and numeric skills including competency in MS Office and the maintenance of a HR database.
• Excellent interpersonal skills and a proven ability to communicate effectively both written and orally.
• An ability to contribute as a member of a team, to work under pressure and to meet deadlines.
• An ability to work on own initiative, prioritise and manage a number of issues simultaneously and demonstrate exceptional attention to detail.
• An understanding of the role of HR in the organisation and how this Department contributes to the successful delivery of excellent customer service.
• A clear understanding of adherence to employee confidentiality and GDPR.
• Ideally an understanding of Public Sector HR rules and regulations.
• Experience working with People XD HR System.

Qualifications, Experience & Person Specification

The successful candidate must have:

• A relevant third level qualification in Human Resource Management at least level 6 on the National Qualifications Framework maintained by Qualifications and Quality Ireland (QQI).
• A minimum of two years' relevant experience in a HR role that includes a working knowledge of the following: HR policies and procedures, recruitment and selection, learning and development, employment legislation, data protection, pensions and payroll.
• Knowledge of contemporary Human Resources best practices, Employee Relations and all aspects of employment legislation.
• Administrative, organisational and numeric skills including competency in MS Office and the maintenance of a HR database.
• Excellent interpersonal skills and a proven ability to communicate effectively both written and orally.
• An ability to contribute as a member of a team, to work under pressure and to meet deadlines.
• An ability to work on own initiative, prioritise and manage a number of issues simultaneously and demonstrate exceptional attention to detail.
• An understanding of the role of HR in the organisation and how this Department contributes to the successful delivery of excellent customer service.
• A clear understanding of adherence to employee confidentiality and GDPR.

Desirable:

• Ideally an understanding of Public Sector HR rules and regulations.
• Experience working with People XD HR System.

General Information

DDUH will not be liable for travelling or other expenses incurred by candidates who may be invited to attend for interview.

Please Note: The salary is according to the HSE Grade IV Salary Scale.

Closing Date for Applications is Friday 2 October 2026 at 12 noon.

Interviews for shortlisted applicants will take place in person on Wednesday 7 October 2026

Please note: all job offers are subject to References, Garda Vetting, Pre-Employment Medical and HSEland Training.

Dublin Dental University Hospital is an equal opportunities employer.