Healthcare Office Administrator - Compliance & Ops

Connected Health Group Limited; Kiltimagh; On-site; EUR 28,000 - 34,000; Full time

Job summary

Connected Health is seeking an Office Administrator to join our Mayo office in Kiltimagh. You will manage day-to-day administration, support compliance tasks, and coordinate with the Area Care Manager and team to ensure smooth operations.

This role requires at least 1 year in an admin or receptionist position, strong Microsoft Office skills, and excellent time management. A full driving licence is desirable for site visits and fleet coordination, with professional client and carer interaction.

Qualifications

• Minimum 1 year in an admin or receptionist role in a busy office.
• Minimum 1 year in filing, auditing and compliance processes.
• Proficient with Microsoft Word, Excel and Outlook.
• Strong time management, organisational and communication skills.
• Compassionate, empathetic and patient demeanor.
• Proactive with high attention to detail; full driving licence required.

Responsibilities

• Prepare weekly compliance reports based on system records by Friday.
• Maintain records for monthly, quarterly and bi-annual audits (CHO and internal reviews).
• Perform weekly journal note audits on client files for governance compliance.
• Monitor document expiry dates and update systems and matrices.
• Coordinate staff training records with the training department weekly.
• Review clock-in/out records and contact staff for updates.
• Greet visitors and manage front-of-house communications; answer phones.
• Prepare monthly and quarterly reports to support oversight and KPIs.
• Coordinate fleet checks and liaise with Fleet Manager; manage PPE stock.

Skills

Time management

Organisational skills

Communication

Compassionate approach

Attention to detail

Full clean driving licence

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Connected Health is seeking an Office Administrator to join our Mayo office in Kiltimagh. You will manage day-to-day administration, support compliance tasks, and coordinate with the Area Care Manager and team to ensure smooth operations.

This role requires at least 1 year in an admin or receptionist position, strong Microsoft Office skills, and excellent time management. A full driving licence is desirable for site visits and fleet coordination, with professional client and carer interaction.