Healthcare Office Administrator & Ops Coordinator

Connected Health; Kiltimagh; On-site; EUR 26,000 - 32,000; Full time

Job summary

Connected Health is seeking an Office Administrator for our Kiltimagh, Mayo office in Ireland. The role covers day-to-day administration, compliance support, and ensuring smooth communications across the team.

You will work closely with the Area Support Nurse for governance support and report to the Client Care Manager. The candidate should have at least 1 year of receptionist/administrative experience, strong IT skills, and a proactive, detail-focused approach.

Qualifications

• Minimum of 1 year’s experience in a receptionist or administrator role in a busy office.
• Minimum of 1 year’s experience in filing, auditing, and compliance processes.
• Competency in Microsoft Word, Excel, and Outlook.
• Strong time management, organisational, and communication skills.
• Compassionate and empathetic by nature with patience and understanding.
• Proactive workload management with high attention to detail.
• Full valid driving licence.

Responsibilities

• Weekly compliance reports: prepare and complete weekly compliance reports by Fridays.
• Audit preparation: maintain records for monthly, quarterly, and bi-annual internal audits.
• Journal note auditing: perform weekly journal note audits on client files for compliance.
• Compliance matrix and workbook oversight: monitor document expiry and update systems.
• Training matrix management: ensure training records are up to date with the training department.

Skills

Receptionist experience

Administrative experience

Microsoft Office

Time management

Communication skills

Empathy & patient approach

Attention to detail

Full clean driving licence

Job description

Connected Health is seeking an Office Administrator for our Kiltimagh, Mayo office in Ireland. The role covers day-to-day administration, compliance support, and ensuring smooth communications across the team.

You will work closely with the Area Support Nurse for governance support and report to the Client Care Manager. The candidate should have at least 1 year of receptionist/administrative experience, strong IT skills, and a proactive, detail-focused approach.