Healthcare Office Administrator — Compliance & Operations

Connected Health Group Limited; Kiltimagh; On-site; EUR 28,000 - 34,000; Full time

Job summary

Connected Health Group Limited in Mayo is seeking an Office Administrator to manage daily admin in our busy clinic office. Reporting to the Client Care Manager, you will support compliance, coordinate operational tasks, and ensure smooth communication across the team.

Responsibilities include weekly compliance reporting, auditing records, file maintenance, fleet and PPE stock, front-of-house duties, and calendar coordination for CCMs and Supervisors.

Qualifications

• 1+ year of experience in reception or administrative role in a busy office.
• Minimum 1 year experience in filing, auditing and compliance processes.
• Competency in Microsoft Word, Excel and Outlook.
• Strong time management, organisational and communication skills.
• Compassionate and empathetic with patience and understanding.
• Proactive approach to workload with attention to detail.
• Full clean driving licence.

Responsibilities

• Weekly compliance reports based on system records, due by Friday.
• Maintain records for monthly, quarterly and bi-annual audits.
• Perform weekly journal note audits for HSE compliance.
• Monitor document expiry dates; update systems and matrices.
• Ensure staff training records are up to date; liaise with training dept.

Skills

Reception & admin experience

Filing & compliance

MS Office proficiency

Time management

Empathetic communication

Proactive workload handling

Driving licence

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Connected Health Group Limited in Mayo is seeking an Office Administrator to manage daily admin in our busy clinic office. Reporting to the Client Care Manager, you will support compliance, coordinate operational tasks, and ensure smooth communication across the team.

Responsibilities include weekly compliance reporting, auditing records, file maintenance, fleet and PPE stock, front-of-house duties, and calendar coordination for CCMs and Supervisors.