Global Executive Assistant to Senior Leadership

ICON San Antonio; Dublin; On-site; EUR 55,000 - 75,000; Full time

Benefits offered by this job

Annual leave

Health insurance

Retirement planning

Employee assistance programme (EAP)

Life assurance

Gym membership discounts

Job summary

ICON is a global healthcare intelligence and clinical research organisation. The Executive Management Assistant will provide high-level administrative support to a senior executive, ensuring smooth operations in a fast-paced, global environment.

Key duties include managing calendars, coordinating meetings, handling communications, and arranging travel. The role requires discretion, strong organizational skills, and expert proficiency in Microsoft Office and AI-enabled tools.

Qualifications

• Bachelor's degree or equivalent work experience.
• Proven experience as an executive assistant or similar role, supporting senior executives in a fast-paced, global environment.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.
• Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and AI-enabled tools, leveraging technology effectively to support executive-level priorities.
• Ability to anticipate needs, exercise sound judgment, and work independently with minimal supervision.

Responsibilities

• Managing complex calendars, scheduling appointments, and coordinating meetings.
• Handling correspondence, including emails, phone calls, and other communications.
• Preparing and editing documents, presentations, and reports for executive review.
• Making travel arrangements and accommodations for executives, including booking flights, hotels, and transportation.
• Assisting with special projects and initiatives as assigned by executives.
• Maintaining confidentiality and discretion in handling sensitive information and communications.

Skills

Calendar management

Meeting coordination

Discretion

Time management

Executive support

Communication

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

AI-enabled tools

Job description

ICON is a global healthcare intelligence and clinical research organisation. The Executive Management Assistant will provide high-level administrative support to a senior executive, ensuring smooth operations in a fast-paced, global environment.

Key duties include managing calendars, coordinating meetings, handling communications, and arranging travel. The role requires discretion, strong organizational skills, and expert proficiency in Microsoft Office and AI-enabled tools.