Global Executive Assistant to Senior Leadership

ICON Clinical Research; Dublin; On-site; EUR 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Retirement planning

Employee assistance programme LifeWorx

Job summary

ICON Clinical Research is seeking an Executive Management Assistant to provide high-level administrative support to a senior executive in a global leadership role. You will ensure smooth operations, anticipate needs, and maintain strict confidentiality.

The role emphasizes discretion, proactive project support, and professional interaction with internal and external stakeholders across diverse environments.

Qualifications

• Bachelor's degree or equivalent work experience.
• Proven experience as an executive assistant in a fast-paced, global environment.
• Strong organizational and time management skills with the ability to prioritize and meet deadlines.
• Excellent communication and interpersonal skills with professional interaction across stakeholders.
• Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and AI-enabled tools.
• Ability to anticipate needs, exercise sound judgment and work independently.

Responsibilities

• Manage complex calendars, schedule appointments and coordinate meetings.
• Handle correspondence, including emails, phone calls and other communications.
• Prepare and edit documents, presentations and reports for executive review.
• Make travel arrangements and accommodations for executives.
• Assist with special projects and initiatives as assigned.
• Maintain confidentiality and discretion in handling sensitive information.

Skills

Executive support

Organizational skills

Time management

Communication skills

Microsoft Office

Anticipation of needs

Education

Bachelor's degree or equivalent

Tools

Microsoft Office suite

AI-enabled tools

Job description

ICON Clinical Research is seeking an Executive Management Assistant to provide high-level administrative support to a senior executive in a global leadership role. You will ensure smooth operations, anticipate needs, and maintain strict confidentiality.

The role emphasizes discretion, proactive project support, and professional interaction with internal and external stakeholders across diverse environments.