Galway Site Admin & Executive Support

Hero Recruitment; Galway; On-site; EUR 28,000 - 36,000; Full time

Job summary

Quasar Medical in Galway, Ireland is seeking a highly organized Office Administrator to support the site leader and multiple departments. You will manage calendars, coordinate meetings and travel, and ensure smooth day-to-day operations in a cleanroom manufacturing environment.

This role requires discretion, professionalism and the ability to handle competing priorities. You will support onboarding, HR administration, site communications and events, working with vendors and internal teams.

Qualifications

• 2+ years’ experience in an administrative or office support role.
• Strong organisational and time management skills in a fast-paced environment.
• Excellent communication and interpersonal skills.
• High level of professionalism and confidentiality.
• Ability to manage multiple priorities and adapt quickly.
• Strong attention to detail.

Responsibilities

• Manage calendars, schedule meetings, and coordinate site leadership activities.
• Organise internal and external meetings, including logistics and materials.
• Coordinate domestic and international travel arrangements.
• Act as the first point of contact for visitors, ensuring a professional and welcoming experience.
• Manage reception/front desk responsibilities and visitor coordination.
• Liaise with vendors and service providers (e.g., maintenance, office supplies).
• Support onboarding activities for new employees and HR administration as required.
• Help coordinate site communications and administrative processes and events.
• Communicate effectively with internal teams, customers, and external vendors.

Skills

Organisational skills

Communication

Discretion

Confidentiality

Tools

Microsoft 365 Suite

IFS ERP

Job description

Quasar Medical in Galway, Ireland is seeking a highly organized Office Administrator to support the site leader and multiple departments. You will manage calendars, coordinate meetings and travel, and ensure smooth day-to-day operations in a cleanroom manufacturing environment.

This role requires discretion, professionalism and the ability to handle competing priorities. You will support onboarding, HR administration, site communications and events, working with vendors and internal teams.