Front-Desk & Site Coordinator - 6-Month Contract

Sterling Engineering; Galway; On-site; EUR 28,000 - 36,000; Full time

Job summary

Sterling Engineering in Galway is seeking an experienced Office Administrator to join on a 6-month contract, supporting the Site Leader and multiple departments. You will manage calendars, meetings, and travel while delivering professional administrative support to ensure smooth day-to-day operations.

Responsibilities include front-desk duties, onboarding, HR admin, events, stakeholder coordination, and site communications, all executed with confidentiality in a fast-paced environment.

Qualifications

• 2+ years' experience in administrative/office support roles.
• Excellent organisational and time-management skills.
• Strong communication and interpersonal skills.
• Professional, discreet, and confidentiality.
• Ability to manage multiple priorities in a fast-paced environment.
• Friendly, approachable and customer-focused demeanor.

Responsibilities

• Manage calendars, meetings, and travel for site leadership.
• Coordinate travel arrangements domestically and internationally.
• Provide general administrative support to Site Leader and team.
• Act as first point of contact for visitors; manage reception.
• Liaise with vendors and maintain office supplies.
• Support onboarding, HR admin, and training records.
• Plan and support site events and employee engagement.
• Coordinate internal communications and site branding.
• Communicate with internal teams and external stakeholders.

Skills

Organisational skills

Time management

Communication

Interpersonal skills

Discretion

Multitasking

Team player

Tools

Microsoft 365

Outlook

Teams

Excel

Word

PowerPoint

IFS ERP

Job description

Sterling Engineering in Galway is seeking an experienced Office Administrator to join on a 6-month contract, supporting the Site Leader and multiple departments. You will manage calendars, meetings, and travel while delivering professional administrative support to ensure smooth day-to-day operations.

Responsibilities include front-desk duties, onboarding, HR admin, events, stakeholder coordination, and site communications, all executed with confidentiality in a fast-paced environment.