Fund Administrator

Aztec Financial Services (Luxembourg); Kilkenny; Hybrid; EUR 52,000 - 75,000; Full time

Benefits offered by this job

Discretionary bonus scheme

Flexible, hybrid working

Ability to work abroad for up to 3 0 1

Generous holiday allowance

Pension scheme

Private medical insurance, including 眼

Life assurance (death in service and/

Worldwide travel insurance

Health and wellbeing programmes

On-site parking

Job summary

Aztec Financial Services (Luxembourg) is seeking a Corporate Officer/Paralegal Officer to handle day‑to‑day administration of corporate and fund structures under the direction of a Client Relationship Manager.

You will build relationships with clients and colleagues, coordinate board matters and filings, and ensure records and regulatory filings are kept up to date. Training and progression through professional qualifications are provided.

Qualifications

• Bachelor or Master’s Degree in Law or Business Administration.
• 3–4 years’ experience as Corporate Officer or Paralegal Officer.
• Qualified or studying towards ICSA or an accounting qualification.
• Strong regulatory knowledge of corporate and fund structures.
• Computer literacy and familiarity with standard office tools.
• Strong interpersonal skills to develop client and colleague relationships.

Responsibilities

• Build and maintain strong working relationships with clients, colleagues and contacts.
• Administer entities across corporate and fund vehicles.
• Coordinate board packs, minutes, and routine filings.
• Review work of junior team members where applicable.
• Prepare documents for company incorporation and filings.
• Assist with CDD on shareholders and maintain registers.
• Maintain accurate entity records and timely amendments.
• Liaise with notaries, government offices, tax authorities and banks.
• Ensure regulatory and statutory filings are timely.

Skills

Interpersonal skills

Communication

Regulatory knowledge

Attention to detail

Team coordination

Client relationship management

Education

Bachelor or Master's Degree in Law or Business Administration

ICSA Certificate level or accounting qualification (studying or obtained)

Tools

Aztec Academy training

Job description

At Aztec, we're committed to building and nurturing a diverse and inclusive workforce where everyone feels valued, respected, and able to grow. We know that different backgrounds, perspectives, and experiences strengthen our business and we welcome applications from all individuals. So, if your experience doesn't exactly match with every part of the job description, but you are excited about the role, we would still like to hear from you. If you are passionate, curious, innovative and data driven, you could still be a good fit.

About the role

The purpose of this position is to carry out routine day-to-day administration of corporate and fund structures under the direction of a Client Relationship Manager.

Key responsibilities

• Build and maintain strong working relationships with clients, colleagues and other business contacts
• Administration of a range of entities across various corporate and fund vehicles, investment holding companies and fund structuring entities
• Coordinate all aspects of company secretarial matters including the preparation of agendas, collation and distribution of board packs, obtaining directors availability and drafting minutes and resolutions for routine matters
• Coordinate and review the work of more junior team members, where applicable
• Prepare the appropriate documents for incorporation of companies, annual and other ad hoc filings
• Assist with obtaining CDD on shareholders and maintain the register
• Maintain accurate records for each entity, ensuring that all amendments are made in a timely manner
• Liaise with notary offices, government offices, tax authorities and banks (as applicable)
• Ensure regulatory and statutory fillings are made in timely manner
• Prepare manual and electronic payment instructions to settle expenses and complete transactions throughout the structures
• Ensure staff are trained on electronic banking systems and co-ordinate the opening of new bank accounts
• Assist with audit of entities.

Skills, knowledge, expertise

• Bachelor or Master's Degree in Law or Business Administration
• At least 3 to 4 years or previous experience as an experienced Corporate Officer or Paralegal Officer
• The candidate will be expected to be qualified or studying towards a relevant professional qualification (preferably ICSA Certificate level or an accountancy qualification)
• Sound technical financial services knowledge (to be supported through the Aztec Academy)
• Strong knowledge of company and partnership laws, an understanding of trusts would also be beneficial
• Computer literacy skills are essential
• Strong interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts

We will provide the training, both in house for relevant technical knowledge and also for professional qualifications to enhance both your professional development and ability to provide sound administration services. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients are at the heart of what we do.

Benefits

In addition to a competitive salary, here are some examples of the benefits that we may offer for our permanent roles:

• Discretionary bonus scheme
• Flexible, hybrid working
• Ability to work abroad for up to 3 weeks per annum
• Generous holiday allowance
• Pension scheme
• Private medical insurance, including eye care
• Life assurance (death in service and critical illness benefit)
• Worldwide travel insurance
• Health and wellbeing programmes
• On-site parking