Fund Administrator

Aztec Group; Kilkenny; Hybride; EUR 45 000 - 65 000; Plein temps

Avantages offerts par ce poste

Discretionary bonus scheme

Flexible, hybrid working

Ability to work abroad for up to 3 WEE

Generous holiday allowance

Pension scheme

Private medical insurance, including眼

Life assurance (death in service and)

Worldwide travel insurance

Health and wellbeing programmes

On-site parking

Résumé du poste

Aztec Group in Ireland seeks a Corporate Administrator to carry out day-to-day administration of corporate and fund structures under the guidance of a Client Relationship Manager. The role focuses on maintaining client relationships, coordinating filings, and ensuring compliance.

You will support board processes, CDD, and records management while coordinating with junior staff and external offices. A strong foundation in law/business and relevant professional qualifications are valued.

Qualifications

• Bachelor or Master’s degree in law or business administration.
• 3–4 years experience as an experienced Corporate Officer or Paralegal Officer.
• ICSA Certificate level or accountancy qualification or studying toward a relevant professional qualification.

Responsabilités

• Build and maintain strong working relationships with clients, colleagues and other business contacts.
• Administration of entities across corporate and fund structures.
• Coordinate board packs, minutes and resolutions for routine matters.
• Review work of junior team members where applicable.
• Prepare documents for incorporation and filings.
• Assist with CDD on shareholders and maintain registers.
• Maintain accurate entity records and timely amendments.
• Liaise with notaries, government offices, tax authorities and banks.
• Ensure regulatory and statutory filings are timely.
• Prepare payment instructions for expenses and transactions.
• Assist with opening of new bank accounts and staff training on electronic banking.
• Assist with audits of entities.

Connaissances

Interpersonal skills

Administrative excellence

Regulatory knowledge

Communication skills

Formation

Bachelor or Master’s Degree in Law or Business Administration

ICSA Certificate level or equivalent

Outils

Computer literacy

Description du poste

At Aztec, we’re committed to building and nurturing a diverse and inclusive workforce where everyone feels valued, respected, and able to grow. We know that different backgrounds, perspectives, and experiences strengthen our business and we welcome applications from all individuals. So, if your experience doesn’t exactly match with every part of the job description, but you are excited about the role, we would still like to hear from you. If you are passionate, curious, innovative and data driven, you could still be a good fit.

About the role:

The purpose of this position is to carry out routine day-to-day administration of corporate and fund structures under the direction of a Client Relationship Manager.

Key responsibilities:

• Build and maintain strong working relationships with clients, colleagues and other business contacts
• Administration of a range of entities across various corporate and fund vehicles, investment holding companies and fund structuring entities
• Coordinate all aspects of company secretarial matters including the preparation of agendas, collation and distribution of board packs, obtaining directors availability and drafting minutes and resolutions for routine matters
• Coordinate and review the work of more junior team members, where applicable
• Prepare the appropriate documents for incorporation of companies, annual and other ad hoc filings
• Assist with obtaining CDD on shareholders and maintain the register
• Maintain accurate records for each entity, ensuring that all amendments are made in a timely manner
• Liaise with notary offices, government offices, tax authorities and banks (as applicable)
• Ensure regulatory and statutory fillings are made in timely manner
• Prepare manual and electronic payment instructions to settle expenses and complete transactions throughout the structures
• Ensure staff are trained on electronic banking systems and co-ordinate the opening of new bank accounts
• Assist with audit of entities.

Skills, knowledge, expertise:

• Bachelor or Master’s Degree in Law or Business Administration
• At least 3 to 4 years or previous experience as an experienced Corporate Officer or Paralegal Officer

Corporate/Fund AdministratorSkills, knowledge, expertise (continue):

• The candidate will be expected to be qualified or studying towards a relevant professional qualification (preferably ICSA Certificate level or an accountancy qualification)
• Sound technical financial services knowledge (to be supported through the Aztec Academy)
• Strong knowledge of company and partnership laws, an understanding of trusts would also be beneficial
• Computer literacy skills are essential
• Strong interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts

We will provide the training, both in house for relevant technical knowledge and also for professional qualifications to enhance both your professional development and ability to provide sound administration services. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients are at the heart of what we do.

We understand that everyone has different needs, and that’s why our employee package includes a variety of benefits. In addition to a competitive salary, here are some examples of the benefits that we may offer for our permanent roles:

• Discretionary bonus scheme
• Flexible, hybrid working
• Ability to work abroad for up to 3 weeks per annum
• Generous holiday allowance
• Pension scheme
• Private medical insurance, including eye care
• Life assurance (death in service and critical illness benefit)
• Worldwide travel insurance
• Health and wellbeing programmes
• On-site parking