Front of House Administrator

JLL; Cork; On-site; EUR 28,000 - 36,000; Full time

Job summary

JLL is seeking a Front of House Administrator to provide professional reception, visitor management and site administration support at the Cork site (Pfizer Ringaskiddy). The role involves engaging with colleagues, contractors and visitors, handling confidential information with discretion, and collaborating across site functions.

The ideal candidate will be highly organised, customer-focused and possess strong Microsoft Office skills; there is flexibility for full-time or two part-time

Qualifications

• Previous administration, coordination or front-of-house experience.
• Strong Microsoft Office skills (Outlook, Word, Excel and PowerPoint).
• Experience with business systems and databases is desirable.
• Experience in a regulated or pharmaceutical environment would be advantageous.

Responsibilities

• Reception and visitor management.
• Site switchboard operation.
• Meeting room coordination and event support.
• Site communications and newsletter support.
• Administrative coordination across site functions.
• New starter and onboarding logistics.
• Post and courier management.
• Support approved activities within Pfizer systems and processes.
• Support site-wide engagement and communication initiatives.

Skills

Interpersonal skills

Relationship-building

Verbal and written communication

Customer-focused

Team player

Organisational skills

Attention to detail

Tools

Microsoft Office

Business systems

Databases

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Front of House Administrator - Candidate Profile

Purpose of the Role

To provide professional front-of-house, visitor management and site administration support while delivering a positive experience for colleagues, contractors and visitors to Pfizer Ringaskiddy.

The successful candidate will work across multiple functions and must be comfortable engaging with stakeholders at all levels of the organisation while handling confidential information with discretion and professionalism.

What We Are Looking For

We are looking for either a full time candidate or two part time positions with average of 20 hours per week.

People & Communication Skills

• Excellent interpersonal and relationship-building skills.
• Able to build positive working relationships across all site functions.
• Comfortable interacting with colleagues, contractors, visitors and leadership teams.
• Professional, approachable and customer-focused.
• Strong verbal and written communication skills.

Personal Attributes

• Highly organised and detail oriented.
• Adaptable and flexible in a fast-paced environment.
• Able to manage changing priorities and multiple activities simultaneously.
• Self-motivated with a proactive approach to problem solving.
• Team player who collaborates effectively across departments.
• Trusted to handle confidential and sensitive information appropriately.

Administration & Systems Experience

• Previous administration, coordination or front-of-house experience.
• Strong Microsoft Office skills (Outlook, Word, Excel and PowerPoint).
• Comfortable working with business systems and databases.
• Experience maintaining records and supporting administrative processes.
• Experience in a regulated or pharmaceutical environment would be advantageous.

Typical Responsibilities

• Reception and visitor management.
• Site switchboard operation.
• Meeting room coordination and event support.
• Site communications and newsletter support.
• Administrative coordination across site functions.
• New starter and onboarding logistics.
• Post and courier management.
• Support approved activities within Pfizer systems and processes.
• Support site-wide engagement and communication initiatives.

Success Profile

The ideal candidate will be:

A people-oriented, adaptable and highly organised administrator who can build strong relationships across all site functions, manage confidential information professionally and provide an exceptional front-of-house experience for colleagues, contractors and visitors.

Location

On-site –Cork, IRL

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

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For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.