Front of House Administrator

Jones Lang LaSalle Incorporated; Cork; On-site; EUR 26,000 - 38,000; Full time

Job summary

Pfizer Ringaskiddy is seeking a Front of House Administrator to provide professional reception, visitor management and site administration support, ensuring a positive experience for colleagues, contractors and visitors.

The role requires strong interpersonal skills, excellent organisation and the ability to handle confidential information with discretion. It offers opportunities to collaborate across functions and support site communications and onboarding processes.

Qualifications

• Previous administration, coordination or front‑of‑house experience.
• Strong Microsoft Office skills and ability to work with business systems.
• Experience in a regulated or pharmaceutical environment is advantageous.

Responsibilities

• Reception and visitor management.
• Site switchboard operation.
• Meeting room coordination and event support.
• Site communications and newsletter support.
• Administrative coordination across site functions.
• New starter and onboarding logistics.
• Post and courier management.
• Support site-wide engagement and communication initiatives.

Skills

Interpersonal skills

Relationship building

Written communication

Customer-focused

Team player

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

Front of House Administrator - Candidate Profile

Front of House Administrator - Candidate Profile Purpose of the Role To provide professional front‑of‑house, visitor management and site administration support while delivering a positive experience for colleagues, contractors and visitors to Pfizer Ringaskiddy. The successful candidate will work across multiple functions and must be comfortable engaging with stakeholders at all levels of the organisation while handling confidential information with discretion and professionalism.

Purpose of the Role

To provide professional front‑of‑house, visitor management and site administration support while delivering a positive experience for colleagues, contractors and visitors to Pfizer Ringaskiddy. The successful candidate will work across multiple functions and must be comfortable engaging with stakeholders at all levels of the organisation while handling confidential information with discretion and professionalism.

What We Are Looking For

We are looking for either a full time candidate or two part time positions with average of 20 hours per week.

People & Communication Skills

• Excellent interpersonal and relationship‑building skills.
• Able to build positive working relationships across all site functions.
• Comfortable interacting with colleagues, contractors, visitors and leadership teams.
• Professional, approachable and customer‑focused.
• Strong verbal and written communication skills.

Personal Attributes

• Highly organised and detail oriented.
• Adaptable and flexible in a fast‑paced environment.
• Able to manage changing priorities and multiple activities simultaneously.
• Self‑motivated with a proactive approach to problem solving.
• Team player who collaborates effectively across departments.
• Trusted to handle confidential and sensitive information appropriately.

Administration & Systems Experience

• Previous administration, coordination or front‑of‑house experience.
• Strong Microsoft Office skills (Outlook, Word, Excel and PowerPoint).
• Comfortable working with business systems and databases.
• Experience maintaining records and supporting administrative processes.
• Experience in a regulated or pharmaceutical environment would be advantageous.

Typical Responsibilities

• Reception and visitor management.
• Site switchboard operation.
• Meeting room coordination and event support.
• Site communications and newsletter support.
• Administrative coordination across site functions.
• New starter and onboarding logistics.
• Post and courier management.
• Support approved activities within Pfizer systems and processes.
• Support site‑wide engagement and communication initiatives.

Success Profile

The ideal candidate will be: A people‑oriented, adaptable and highly organised administrator who can build strong relationships across all site functions, manage confidential information professionally and provide an exceptional front‑of‑house experience for colleagues, contractors and visitors.

Location

On‑site – Cork, IRL

Equal Opportunity & Accommodation Statement

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

For additional details please see our career site pages for each country.