Site Administrator

Dornan; Cork; On-site; EUR 28,000 - 42,000; Full time

Job summary

Dornan Engineering Group is seeking a Site Administrator to join our project delivery team in Ireland. Based in Kinsale, this role offers flexibility as either full-time or part-time, supporting the successful delivery of a key project.

You will provide essential administrative support to the Project Manager and wider site team, ensuring project documentation and records are maintained efficiently while contributing to smooth day-to-day operations.

Qualifications

• Minimum 2 years' experience in a site administration, project administration, or similar support role.
• Strong organisational and time management skills with the ability to prioritise competing demands.
• Excellent attention to detail and document control experience.
• Strong communication skills, both written and verbal.
• Ability to work independently and collaboratively within a team environment.
• Experience managing records, reports, and administrative processes.
• Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook.
• Previous experience supporting construction, engineering, or project environments is advantageous.

Responsibilities

• Manage and maintain project documentation, registers, and records.
• Coordinate timesheets, payroll submissions, and employee queries.
• Maintain site trackers and project reporting requirements.
• Update RFI, REQ, Technical Submittal, Drawing, and Instruction registers.
• Greet visitors and manage site access administration.
• Book travel and accommodation for site personnel.
• Raise purchase orders, process invoices, and support procurement activities.
• Coordinate training records, PPE tracking, and staff administration.
• Assist with quality, HSE, and project completion documentation.
• Take meeting minutes and provide general administrative support to the project team.

Skills

Organisational skills

Time management

Document control

Communication

Teamwork

Independent work

Record keeping

MS Office

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Dornan Engineering Group is a leading international engineering contractor delivering high-value projects across Europe, the UK & Ireland. Based in Kinsale, this is an exciting opportunity to join our growing Project Delivery Team as a Site Administrator, supporting the successful delivery of a key project.

This role offers flexibility and can be undertaken on either a full-time or part-time basis, depending on the successful candidate's availability and business requirements.

This is a fast-paced and varied role where you will provide essential administrative support to the Project Manager and wider site team, ensuring project documentation, records, and site administration activities are managed efficiently while contributing to the smooth day-to-day operation of the project.

Your day will include:

• Managing and maintaining project documentation, registers, and records
• Coordinating timesheets, payroll submissions, and employee queries
• Maintaining site trackers and project reporting requirements
• Updating RFI, REQ, Technical Submittal, Drawing, and Instruction registers
• Greeting visitors and managing site access administration
• Booking travel and accommodation for site personnel
• Raising purchase orders, processing invoices, and supporting procurement activities
• Coordinating training records, PPE tracking, and staff administration
• Assisting with quality, HSE, and project completion documentation
• Taking meeting minutes and providing general administrative support to the project team

Experience & Technical Skills Required

• Minimum 2 years' experience in a site administration, project administration, or similar support role
• Strong organisational and time management skills with the ability to prioritise competing demands
• Excellent attention to detail and document control experience
• Strong communication skills, both written and verbal
• Ability to work independently and collaboratively within a team environment
• Experience managing records, reports, and administrative processes
• Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook
• Previous experience supporting construction, engineering, or project environments is advantageous

Women @ Dornan

Our W@D Network through mentorship, development, and advocacy empowers women and promotes a more forward-thinking construction industry.

Dornan Strava Club

Employees can take part in fitness challenges, build connections across the business, and contribute to monthly charitable giving initiatives.

Be Yourself

We want everyone at Dornan to feel welcome, valued, and supported. By embracing different backgrounds, experiences, and perspectives, we create an environment where people can be themselves, grow their careers, and thrive.