Fleet & Front Office Administrator - Transport Support

Company Details Confidential; Lusk; On-site; EUR 28,000 - 34,000; Full time

Job summary

John Horan Transport, a busy truck road transport and vehicle workshop company in Ireland, is seeking an experienced Front Office Administrator to manage day-to-day office operations and support the transport and workshop teams.

You will be the first point of contact for customers, drivers, suppliers and visitors, handling calls, emails and inquiries, coordinating bookings and maintaining fleet records with precision.

Qualifications

• Minimum 2 years of experience in administration or office management.
• Level 4 qualification including Leaving Certificate or equivalent.
• Fluent English (C2) is required.

Responsibilities

• Manage the front office and be the first point of contact for customers, drivers, suppliers and visitors.
• Answer and direct telephone calls, emails and inquiries professionally.
• Schedule workshop bookings and coordinate vehicle maintenance appointments.
• Prepare invoices, quotations, purchase orders and other admin documents.
• Maintain accurate fleet records, maintenance scheduling and workshop activities.
• Process paperwork related to transport operations, drivers and vehicle compliance.
• Handle filing, data entry and document management.
• Assist with payroll administration, timesheets and general accounts support.
• Coordinate office supplies and ensure smooth office operations.
• Support management with reporting and other admin duties as required.

Skills

Organisational skills

Multitasking

Communication

Customer service

Microsoft Office

Independent work

Attention to detail

Education

Level 4 Qualification

Tools

Microsoft Office Suite

Job description

John Horan Transport, a busy truck road transport and vehicle workshop company in Ireland, is seeking an experienced Front Office Administrator to manage day-to-day office operations and support the transport and workshop teams.

You will be the first point of contact for customers, drivers, suppliers and visitors, handling calls, emails and inquiries, coordinating bookings and maintaining fleet records with precision.