Finance and HR administrator

Beechfield Care Group; Leighlinbridge; On-site; EUR 42,000 - 52,000; Full time

Benefits offered by this job

Free meals on site

Free parking

Flexible working hours

Education & Development

Summer & Christmas Parties

Access to Pension Scheme

Employee Assistance Programme

Long service awards

Job summary

Beechfield Care Group is recruiting a Full-time Finance and HR Administrator to coordinate and manage administrative tasks from Beechwood Nursing Home, Leighlinbridge, Co. Carlow.

The role is 40 hours per week, Monday to Friday, onsite with flexible start/finish times. Responsibilities include general administration, finance duties (ledgers, invoicing, payroll, RoS), and HR duties (employee records, Garda Vetting, contracts).

Qualifications

• Minimum 2 years' experience in accounts.
• Minimum 2 years in a similar HR administrator role.
• Fluent in English (written and spoken).
• Proficient IT skills, especially Excel and Outlook.

Responsibilities

• Liaise with HSE offices and residents’ families as needed.
• Provide administrative support to the Director of Nursing and the head office team.
• Maintain occupancy statistics and schedules.
• Finance: maintain ledgers/nominals, invoicing, creditors, payroll, RoS filings, bank reconciliations, and weekly activity updates.
• HR: maintain employee database, generate files, issue offers/contracts and Garda Vetting.

Skills

Effective communication

Excel

Outlook

Numeracy

Organisational skills

Attention to detail

Teamwork

Tools

Sage 50

Job description

Beechfield Care Group are currently looking to recruit a Full time Finance and HR administrator to co-ordinate and manage administrative tasks, reporting to the Director of Nursing and the head office support teams in Beechwood Nursing Home, Leighlinbridge, Co. Carlow.

This is a full time position, 40hrs weekly, 8hrs daily. The role is Monday to Friday, office hours onsite only however there is a flexibility in relation to start and finish times.

We are a long-established Nursing Home Group based in Dublin, Carlow, Meath, Westmeath & Kildare. Our mission is to supply the best standard of quality care to our residents. Our philosophy places the care of the resident at the heart of the nursing home.

Job Role and responsibilities

General Administration

• Liaising and corresponding with HSE offices and resident families where necessary.
• Administrative support to the Director of Nursing and members of the Beechfield Care Group Management team.
• Maintaining and updating the occupancy statistics and schedules.

Finance Administration

• Maintenance of all ledgers/nominals on accounting system (Sage 50)
• Invoicing of customers/residents on a monthly basis
• Manage the creditors ledger and ensure suppliers paid in line with credit terms
• Process the fortnightly payroll
• Submit RoS/Revenue filings
• Record all funds into the company and complete bank lodgement
• Perform periodic reconciliation of bank account/petty cash/credit card
• Update Group Finance Manager weekly on activity.

HR Administration Responsibilities

• Maintain employee database
• Generate new employee files and maintain employee forecasting sheets
• Issue letter of offer and contracts. Ensure all legally required documentation is on file for each employee.
• Garda Vetting for all staff to be in date. Ensure database is reviewed to keep in date.
• Update Group Head of HR weekly on activity.

Knowledge, Skills & Experience

• Effective communicator and fluent in English (written & spoken).
• Competent in IT particularly Excel and Outlook.
• Numerate.
• Good Organisational Skill & Time Management Skills.
• Attention to Detail.
• Be able to work on own initiative and part of a team.
• Trustworthy and Discreet when dealing with confidential information.
• Flexible & Adaptable.
• Minimum Of 2 Years' Experience In Accounts.
• Minimum of 2 years in a similar HR administrator role.

Great benefits on offer

• Free Meals on site
• Paid training
• Free parking
• Flexible working hours
• Education & Development
• Summer & Christmas Parties
• Access to Pension Scheme
• Employee Assistance Programme
• Long service awards