Finance And Admissions Assistant - English Language School

ISI Dublin; Dublin; On-site; EUR 35,000 - 40,000; Full time

Benefits offered by this job

Bike to work scheme

Sick pay

Job summary

ISI Dublin in Dublin city centre is seeking an experienced Accounts and Admissions Officer to join our team. The role combines accounts administration with student admissions in a busy school environment, reporting to the Finance Manager and Directors.

You will manage invoices, reconciliations, and student balances while handling admissions documentation and liaising with academic staff to ensure smooth start dates and accurate records.

Qualifications

• Experience with bookkeeping and finance-support duties.
• Practical experience in accounts payable/receivable and reconciliations.
• High level of accuracy and strong record‑keeping.

Responsibilities

• Manage accounts payable and accounts receivable.
• Post invoices and process payments.
• Perform bank, card and petty‑cash reconciliations.
• Monitor student balances and follow up on fees.
• Process admissions documentation and invoicing.
• Support finance reporting and filing.

Skills

Bookkeeping

Accounts payable

Accounts receivable

Xero

Salesforce

Financial reporting

Spreadsheets

Communication

Organisation

Discretion handling

Education

Bachelor's degree

Tools

Salesforce

SchoolWorks

Xero

Job description

Finance and Admissions Officer - English Language School

ISI Dublin, a leading English language school, is seeking an experienced Accounts and Admissions Officer to join our team in Dublin city centre.

This is a varied, hands-on position with responsibility for accounts administration and student admissions.

Main responsibilities

Accounts

• Manage accounts payable and accounts receivable.
• Post sales and supplier invoices and process payments.
• Complete bank, credit-card and café-sales reconciliations.
• Monitor outstanding student balances and follow up on unpaid fees.
• Process cancellations, refunds, financial adjustments and partner discounts.
• Process monthly host-family and transfer-driver payments.
• Reconcile petty cash and organise café cash.
• Maintain accurate financial records and an organised digital filing system.
• Support the Finance Manager and Directors with financial administration and reporting.

Admissions administration

• Process confirmed bookings and maintain accurate student and booking records in SchoolWorks software (built on Salesforce).
• Issue invoices and routine admissions, enrolment, visa and immigration documentation.
• Process booking amendments, cancellations and other administrative changes.
• Liaise with the Academic team and other departments regarding student start dates, holidays and arrivals.
• Develop and maintain a good working knowledge of ISI Dublin courses, pricing, accommodation and admissions requirements.

Other duties

• Order office, academic and café supplies and arrange equipment servicing.
• Assist with the management of the student café and provide cover when required.
• Provide reasonable administrative support or cover to other departments during busy periods or staff absence.

About you

You should have:

• Relevant bookkeeping, accounts administration or finance-support experience, preferably on the Xero platform.
• Practical experience of accounts payable, accounts receivable, bank reconciliation and payment processing.
• A high level of accuracy and strong record-keeping skills.
• Confidence using accounting software, spreadsheets and shared digital filing systems.
• Strong organisational skills and the ability to manage recurring deadlines and competing priorities.
• Good written and verbal communication skills.
• The judgement and discretion required when handling confidential financial and personal information.
• A practical and collaborative approach.

Experience using Xero, Salesforce and/or a student or customer-management system would be an advantage.

This is an on-site position.

Job Types: Full-time, Permanent

Pay: €35,000.00-€40,000.00 per year

Benefits:

• Bike to work scheme
• Sick pay

Education:

• Bachelor's (preferred)

Experience:

• Administrative/finance: 2 years (preferred)

Work authorisation:

• Ireland (required)