Accounts & Office Administrator - Dublin

Jai; Dublin; On-site; EUR 30,000 - 40,000; Full time

Benefits offered by this job

Flexible hours

Defined contribution pension scheme

Accrued additional annual leave

Paid sick leave

Educational assistance

Life Assurance & Income Protection Scheme

Bike to Work scheme

Job summary

Junior Achievement Ireland (JAI) is looking for a full-time Accounts & Office Administrator in Dublin. This role supports the Financial Controller with financial management and ensuring accurate records. Ideal candidates will bring previous accounting experience, strong IT skills, and excellent organizational skills.

Benefits after probation include flexible hours, a pension scheme, paid sick leave, and educational assistance. Interested applicants should send their CV and cover letter to Glenda Shaw at [e-mail] by 5pm, Friday 29 May.

Qualifications

• Previous experience in accounting or bookkeeping.
• Willingness to acquire new IT skills.
• Ability to work to deadlines.

Responsibilities

• Support quarterly management reporting.
• Assist with month-end close and reconciliations.
• Process purchase invoices and manage supplier payments.
• Monitor accounts receivable and perform bank reconciliations.
• Provide general office and administrative support.

Skills

Strong IT skills (Microsoft Word, Excel, Teams, Outlook)

Excellent organisational skills

Ability to interact professionally with stakeholders

Multitasking and managing priorities

Team player

Experience with Sage 50 accounting package

Job description

Junior Achievement Ireland (JAI) is part of a worldwide organisation, which seeks to highlight the importance of remaining in education to young people. Our purpose is to inspire young people to realise their potential by valuing their education and developing the skills and attitudes needed to shape their own future.

The Role

We are seeking to recruit an Accounts & Office Administrator to work full time in the Dublin office to support the Financial Controller in the day‑to‑day management of the finance function to ensure accurate financial record‑keeping, timely processing of transactions, and contributes to the smooth operation of accounting and

Key Responsibilities

• Support the Financial Controller with quarterly management reporting
• Assist with month‑end close, including journals, accruals, prepayments, and balance sheet reconciliations
• Process purchase invoices and manage supplier payments (Sage e‑payments, EFT, bank transfers)
• Issue membership and sponsorship invoices; monitor and manage accounts receivable
• Post bank transactions and perform daily/weekly bank reconciliations.
• Maintain supplier and customer records and update payment systems
• Monitor aged creditor and debtor reports and support credit control activities
• Maintain the fixed asset register
• Support employee expense processing
• Assist with budgeting and cashflow forecasting
• Support audit preparation and funding/grant compliance requirements
• Manage stock and programme materials
• Collaborate with education and training teams to coordinate materials for programmes
• Provide general office and administrative support

The Person

Previous experience in a similar role including accounting/ bookkeeping experience would be advantageous and the successful candidate will be required to:

• Have strong IT skills, including Microsoft Word, Excel, Teams and Outlook and a willingness to acquire new skills and adopt new IT practices where relevant
• Have excellent organisational skills
• Interact with all stakeholders in a professional manner
• Manage priorities and multitask where necessary
• Engage with colleagues to meet deadlines and work as a team player
• Experience with Sage 50 accounting package would be advantageous

Upon completion of a probationary period, this role will include the following benefits:

• Flexible hours
• Defined contribution pension scheme
• Accrued additional annual leave
• Paid sick leave
• Educational assistance
• Life Assurance & Income Protection Scheme
• Bike to Work scheme

How to apply

Applicants should email their CV and a cover letter to Glenda Shaw at [e-mail] by 5pm, Friday 29 May. The cover letter should address the essential requirements and convey the applicant’s understanding of this role based on the job specifications listed above. Only CVs including a cover letter and sent to this email address will be considered.

Junior Achievement Ireland is an Equal Opportunities Employer.