Facility Coordinator

hcmportal; Dublin; On-site; EUR 42,000 - 62,000; Full time

Job summary

UPS is seeking a facility coordinator for our Dublin site to manage asset protection, maintenance programs and safety compliance. You will oversee contractors, coordinate security measures, and drive continuous improvement across facilities and equipment in a busy logistics environment.

The role requires strong planning, communication and the ability to work independently across shifts. Permanent position based at our Dublin facility with opportunities to influence site operations.

Qualifications

• Technical background required.
• Proven experience in Facility maintenance activities.
• Minimum of 3 years’ experience in logistics environment.
• Strong communication skills.
• Ability to plan workload, set priorities and work independently.
• Normal MS Office skills required.
• Works in close harmony with internal and external stakeholders.
• Flexible in time and place including out of hours.
• Understanding logistics compliance policies (HVAC controls and systems).
• Pragmatic problem solver.

Responsibilities

• Inspect entire facility and identify issues, take corrective action.
• Coordinate planned and preventive facility, equipment, and security maintenance and testing.
• Respond to urgent facility, equipment and security needs and resolve quickly.
• Serve as point of contact for facility inquiries at the site.
• Coordinate and escort internal and external parties for facility works.
• Monitor safety and calibration standards of warehouse equipment and MHE.
• Ensure compliance with Environmental Safety and Health & Safety procedures.
• Participate in audits and follow up with management.
• Advise on and implement continuous process improvements.
• Create RFAs for purchasing and adhere to RFA procedure.
• Support cost control and OPEX budgeting for facility maintenance.
• Participate in facility infrastructure change projects.
• Maintain contact with Real Estate and Landlord for building fixes.

Skills

Strong communication skills

Planning workload

Independent work

Flexibility with time and location

Education

Technical background

Tools

MS Office

Job description

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Job Description:

PURPOSE OF THE JOB

The facility coordinator is responsible for the protection of UPS assets, facilities, grounds and equipment. He/she assists the operations management with the facility maintenance and compliance auditing, warehouse equipment maintenance, housekeeping, facility safety and security aspects. The facility coordinator manages as well smaller projects independently and oversees / prioritize the work of contractors. The facility coordinator reports direct to the BaSE Supervisor.

MAIN ACCOUNTABILITIES AND ASSOCIATED ACTIVITIES

Inspect entire facility, in- and outside, to identify issues and independently take action to list and correct these.

Coordinate all planned and preventive facility-, equipment and security systems maintenance- and testing schedulesl.

Respond directly to any urgent facility-, equipment and security systems maintenance needs and resolve these in a short timeframel.

Point of contact for all facility inquiries around the assigned site(s)

Coordinate and escort all internal- as external parties regarding facility works related subjects

Monitoring safety and calibration standards of warehouse equipment and MHE

Ensure compliance with UPS procedures regarding Environmental Safety, Facility Safety and Health & Safety

Prepare, participate in internal and external audits and together with management work on follow up

Advise on and implement continuous process improvements

Control and register services delivered by outside and / or inside providers Create RFAs for purchasing and adhere to RFA procedure

Cost control and business plan of the Facility Maintenance OPEX

Participate in facility infrastructure change projects managed overall by BaSE

Maintain contact with Real estate department and Landlord in case building fixes or enhancements need to be executed

MAIN INTERFACES

Internal:

All warehouse staff working in assigned facility

Industrial Engineering

Compliance and Safety Specialists

STG-Security Technology Group

IT and TSG department

Security

Facility coordinators other sites

Real Estate department

External:

Maintenance / repair subcontractors

Procurement vendors delivering goods or services to facility

Local government departments (Fire, Police, ambulance services)

Landlord Facility in case building is rented

Insurance inspector or auditor (Sprinkler systems, Security system)

KNOW-HOW, SKILLS & EXPERIENCE

Education Level: technical background

Proven experience in Facility maintenance activities

Minimum of 3 years’ experience in logistics environment

Strong communication skills

Ability to plan workload, set priorities and work independently

Normal MS office skills required

Works in close harmony with all internal as external stakeholders listed above

Flexible in time and place including out of hours

Understanding the logistics compliance policies like safe work methods, security protocols, healthcare logistics regulations (HVAC controls and systems)

Pragmatic problem solver

Employee Type:

Permanent

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