Facilities & Workplace Services Lead

Coimisiún na Meán; Dublin; Hybrid; EUR 45,000 - 60,000; Full time

Job summary

Coimisiún na Meán is seeking a proactive EO Facilities to support day-to-day facilities operations and contractor management within a public-sector context. You will contribute to safe, accessible, compliant workplaces and coordinate records for inspections, fire safety and business continuity.

The role partners with the Governance and Secretariat division in a hybrid setup, with on-site duties at our Dublin office.

Qualifications

• Experience supporting facilities operations and managing contractors (catering, cleaning, reception, security).
• Understanding of health & safety and workplace compliance requirements.
• Strong organisational, administrative, communication, and stakeholder management skills.
• Ability to manage competing priorities in a busy environment.
• Experience working with internal teams and external service providers.
• Facilities management qualifications, certifications, or industry training.

Responsibilities

• Monitor and support day-to-day facilities operations, including hard and soft services, maintenance, cleaning, security, catering and contractor performance.
• Provide a professional and responsive service to staff, visitors and other stakeholders, ensuring facilities queries and requests are progressed and resolved promptly.
• Maintain facilities communication channels, databases, records and filing systems, ensuring information on facilities requirements, policies and procedures is clear and up to date.
• Support the delivery of a safe, accessible and compliant workplace, including coordinating records for statutory inspections and supporting fire safety, emergency response and business continuity arrangements.
• Monitor facilities budgets and expenditure and support operational planning and cost-control activities in line with public procurement requirements and organisational procedures.
• Support sustainability, accessibility, energy efficiency and workplace improvement initiatives in line with organisational and wider public-sector objectives.
• Build and maintain effective working relationships with internal stakeholders, landlords, contractors and external service providers to support the delivery of facilities services.
• Contribute to the development and continuous improvement of facilities procedures, operational standards and workplace services.
• Provide operational and administrative support for facilities, accommodation and workplace projects, including office moves, refurbishments and building projects.

Skills

Facilities operations

Contractor management

Health & safety

Organisation & admin

Stakeholder management

Public sector experience

Sustainability initiatives

Procurement knowledge

Education

Facilities management qualifications/certifications

Job description

Coimisiún na Meán is seeking a proactive EO Facilities to support day-to-day facilities operations and contractor management within a public-sector context. You will contribute to safe, accessible, compliant workplaces and coordinate records for inspections, fire safety and business continuity.

The role partners with the Governance and Secretariat division in a hybrid setup, with on-site duties at our Dublin office.