Facilities & Postroom Operations Lead

Manchester Arndale; Dublin; On-site; EUR 35,000 - 52,000; Full time

Benefits offered by this job

Free online doctor consultations

Competitive salary

Pension scheme

Annual leave 21–26 days

Birthday leave

Staff discount program

Employee assistance programme

Training and development opportunities

Job summary

OCS UK & Ireland is seeking a Facilities Coordinator to support a busy multi-site operation across Ireland. You will supervise the postroom, handle procurement, and assist with tender preparation and day-to-day facilities tasks.

Based in our Ireland offices, you will coordinate with regional and overseas teams, induct contractors, monitor room cleanliness, and help drive paperless processes while delivering reliable admin support and exceptional service to colleagues.

Responsibilities

• Supervise the Postroom at 50% capacity.
• Provide support across multiple projects within the Facilities Department at 50% capacity.
• Supervise the existing Postroom attendee and duties to ensure the effective operation of the Postroom.
• Order stationery for all client offices in Ireland (x10 offices).
• Approve and sign off on stationery invoices, as required.
• Manage the national and international courier contracts and manage the delivery and collection of packages as directed by the organisation for all global offices.
• Approve and sign off the monthly invoices submitted by the national and international courier companies.
• Organise the incoming and outgoing post via An Post for offices in Ireland.
• Deliver and collect interdepartmental post in 3PP, as required.
• Digitise and manage the stationary ordering process.
• Digitise department processes in order to go paperless.

Skills

Postroom supervision

Facilities coordination

Procurement

Tender drafting

Administrative support

Health & Safety support

Contractor induction

Job description

OCS UK & Ireland is seeking a Facilities Coordinator to support a busy multi-site operation across Ireland. You will supervise the postroom, handle procurement, and assist with tender preparation and day-to-day facilities tasks.

Based in our Ireland offices, you will coordinate with regional and overseas teams, induct contractors, monitor room cleanliness, and help drive paperless processes while delivering reliable admin support and exceptional service to colleagues.