Facilities Admin & Fleet Support Specialist

Manchester Arndale; Dublin; Sur place; EUR 30 000 - 42 000; Plein temps

Avantages offerts par ce poste

Award-Winning Employer

Digital Learning

Retail Perks

Professional Growth

Flexible Pay

Résumé du poste

OCS UK & Ireland is a leading facilities management company employing 50,000+ colleagues with a turnover in excess of £2bn. We deliver services across facilities management, hard services, cleaning, security and catering, and we seek an organised coordinator to support fleet and security operations.

You will handle requisitions in Oracle, process invoices, manage SharePoint, and prepare reports and presentations while ensuring policy compliance and professional stakeholder engagement.

Qualifications

• Relevant third level qualification.
• Good experience in a similar role is desirable.
• Excellent knowledge of MS Word, Excel, PowerPoint and Outlook.
• Familiarity with ERP systems, particularly Oracle would be advantageous.
• Strong organisational and analytical capabilities with attention to detail.
• Ability to multi-task in a fast paced target driven environment.
• Excellent influencing, interpersonal and communication skills.
• Capable of working on own initiative and as part of a team.

Responsabilités

• Act as the Customer interface in answering fleet/security queries.
• Create requisitions through the Oracle system across all business units.
• Timely receipting and processing of invoices and routing exceptions for resolution.
• Respond to all queries from suppliers/vendors and track/ escalate as required.
• Maintain Fleet & Security SharePoint site and Document Management System.
• Coordinate diary management and travel arrangements for the team.
• Prepare presentations, spreadsheets, minutes of meetings and reports.
• Assist in tender and contract document preparation.
• General administration including typing, proofreading, printing and filing.
• Collate driver license information forms annually.
• Analyse data from various reports.

Formation

Third level qualification

Outils

MS Word

Excel

PowerPoint

Outlook

Oracle ERP

Description du poste

OCS UK & Ireland is a leading facilities management company employing 50,000+ colleagues with a turnover in excess of £2bn. We deliver services across facilities management, hard services, cleaning, security and catering, and we seek an organised coordinator to support fleet and security operations.

You will handle requisitions in Oracle, process invoices, manage SharePoint, and prepare reports and presentations while ensuring policy compliance and professional stakeholder engagement.