Facilities and Postroom Supervisor

Manchester Arndale; Dublin; On-site; EUR 35,000 - 52,000; Full time

Benefits offered by this job

Free online doctor consultations

Competitive salary

Pension scheme

Annual leave 21–26 days

Birthday leave

Staff discount program

Employee assistance programme

Training and development opportunities

Job summary

OCS UK & Ireland is seeking a Facilities Coordinator to support a busy multi-site operation across Ireland. You will supervise the postroom, handle procurement, and assist with tender preparation and day-to-day facilities tasks.

Based in our Ireland offices, you will coordinate with regional and overseas teams, induct contractors, monitor room cleanliness, and help drive paperless processes while delivering reliable admin support and exceptional service to colleagues.

Responsibilities

• Supervise the Postroom at 50% capacity.
• Provide support across multiple projects within the Facilities Department at 50% capacity.
• Supervise the existing Postroom attendee and duties to ensure the effective operation of the Postroom.
• Order stationery for all client offices in Ireland (x10 offices).
• Approve and sign off on stationery invoices, as required.
• Manage the national and international courier contracts and manage the delivery and collection of packages as directed by the organisation for all global offices.
• Approve and sign off the monthly invoices submitted by the national and international courier companies.
• Organise the incoming and outgoing post via An Post for offices in Ireland.
• Deliver and collect interdepartmental post in 3PP, as required.
• Digitise and manage the stationary ordering process.
• Digitise department processes in order to go paperless.

Skills

Postroom supervision

Facilities coordination

Procurement

Tender drafting

Administrative support

Health & Safety support

Contractor induction

Job description

About The Role:

We offer a wide range of support and benefits to our employees including:

• Free Online Doctor Consultations via Web-doctor
• Competitive Salary
• Contributory Pension after qualifying period
• 21 Days Annual Leave increasing with service to 26 Days
• Additional Leave Day on your Birthday after 1 year service
• Staff Benefits/Discount Programme
• Employee Assistance Programme
• Training and Development Opportunities

Job Responsibilities:

• Supervise the Postroom at 50% capacity.
• Provide support across multiple projects within the Facilities Department at 50% capacity.
• Supervise the existing Postroom attendee and their duties to ensure the effective operation of the Postroom.
• Order stationery for all client offices in Ireland (x10 offices).
• Approve and sign off on stationery invoices, as required.
• Manage the national and international courier contracts and manage the delivery and collection of packages as directed by the organisation for all global offices.
• Approve and sign off the monthly invoices submitted by the national and international courier companies.
• Organise the incoming and outgoing post via An Post for offices in Ireland.
• Deliver and collect interdepartmental post in 3PP, as required.
• Digitise and manage the stationary ordering process.
• Digitise department processes in order to go paperless.

The Facilities requirements in the role will include but not limited to:

• Provide support across the Office Services functions within the Facilities Department which includes H&S related matters.
• Support the Facilities team with requests from the regional and overseas offices.
• Provide general support on a case-by-case basis eg. the upcoming refurbishments of client offices.
• Induct contractors in advance of works commencing.
• Monitor the cleaning of meeting rooms across all client offices floors.
• Liaise with catering contractors to ensure meeting rooms are set up in advance of client meetings.
• Audit the FM helpdesk to ensure all necessary paperwork is available on the system.
• Draft the national and international tenders for the courier contracts, when required.
• Procurement of stationery and First Aid supplies.
• Provide administration support for the development and evaluation of tenders in the Facilities Department.
• Provide support for the day-to-day operational activities in Facilities.

Other duties as and when required to meet the needs of the department.

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values -Trust, Respect, Unity, and Empowerment

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.