Facilities & Operations Coordinator

Gilligan Black Recruitment; Dublin; On-site; EUR 48,000 - 55,000; Full time

Job summary

Gilligan Black Recruitment is assisting an established educational institution in Dublin City Centre to appoint a Facilities & Operations Coordinator. You will oversee the day-to-day running and readiness of the campus, ensuring spaces are safe, clean and ready for use.Responsibilities include coordinating maintenance, managing contractors and outsourced services, supporting health & safety, fire safety and incident reporting, and keeping accurate records while driving operational efficiency.

Qualifications

• Experience in facilities management, site operations, or similar environment.
• Experience coordinating contractors and outsourced services.
• Knowledge of health & safety, compliance and risk management.

Responsibilities

• Oversee the day-to-day running and readiness of the campus, ensuring teaching, examination, meeting and public spaces are safe and ready for use.
• Coordinate planned and reactive maintenance and minor works.
• Manage contractors and outsourced cleaning, security and facilities services and monitor service standards.
• Follow up on outstanding works and ensure records are accurate and up to date.
• Support health & safety, fire safety, compliance and incident reporting.

Skills

Facilities Management

Health & Safety

Compliance

Job description

Facilities & Operations Coordinator Dublin 1 €48,000€55,000 DOE Are you an experienced Facilities or Operations professional looking for a hands‑on role with real ownership? This is an excellent opportunity to join a well‑established educational institution in Dublin City Centre, supporting the safe, compliant and efficient operation of a unique campus environment. The Facilities & Operations Coordinator will oversee the day‑to‑day running and readiness of the campus, ensuring teaching, examination, meeting and public spaces are safe, clean and ready for use. Responsibilities will include coordinating planned and reactive maintenance, managing contractors and outsourced cleaning, security and facilities services, monitoring service standards and following up on outstanding works. The role will also support health & safety, fire safety, compliance and incident reporting. Acting as a key operational point of contact, the successful candidate will maintain accurate records, resolve day‑to‑day issues, support senior management and identify opportunities to improve operational standards and efficiency. The ideal candidate will have experience in facilities management, site operations, venue operations or a similar environment, with proven experience coordinating contractors and outsourced services. They will have a practical understanding of health & safety, compliance and risk, excellent organisational and communication skills, and the confidence to take ownership and make decisions in a busy environment. A proactive, practical and calm approach is essential, along with strong attention to detail and follow‑through. Experience in an educational, heritage, legal, hospitality, membership or public‑facing environment would be an advantage. Due to the nature of this role late eveinings and some weekends are required

Skills: Facilities Management Health & Safety Compliance