Facilities Manager

Apleona GmbH; Dublin; Hybrid; EUR 65,000 - 85,000; Full time

Job summary

Apleona is seeking a qualified Facilities Manager to lead a site facilities team in Dublin 1. This role is Monday to Friday, 40 hours per week, with responsibilities across operations, maintenance, and client service.

You will drive improvements, manage resources, and ensure compliance with EHS and quality procedures, coordinating with Maintenance Manager and subcontractors. A strong track record in regulated environments and excellent people skills are essential.

Qualifications

• Experience in maintenance or facilities in a regulated environment.
• Strong financial, systems and process knowledge.
• Excellent problem-solving and communication skills.
• Ability to make informed decisions.
• Excellent customer service skills.
• Dynamic approach to continuous improvement.
• Self-motivated and able to motivate others.

Responsibilities

• Lead and manage a site facilities team with a clear work ethos.
• Day-to-day people management and resource allocation.
• Develop technicians through targeted training plans.
• Implement and monitor strategic goals, objectives and KPIs.
• Attend tier 1/2 meetings and close actions promptly.
• Ensure smooth shift transitions and coverage.
• Manage facilities and client procedures with designated process owners.
• Address non-conformances and corrective actions.
• Review open work orders to maintain equipment uptime.
• Perform preventive maintenance on facility equipment per CMMS.
• Identify and remedy equipment issues to maximize uptime.
• Coordinate with Maintenance Manager and respond to SLA-bound queries.
• Oversee fault finding and repairs of facilities equipment.
• Manage subcontractors, ensuring site and training compliance.
• Coordinate and issue planned work orders for facility activities.
• Ensure correct work permits are in place.
• Keep client informed about equipment issues.
• Adhere to EHS procedures.
• Coordinate shift patterns, holidays, coverage and overtime.
• Ensure team compliance with site Quality procedures.
• Assume operational management of client subcontractors.

Skills

People management

Problem-solving

Communication

Decision making

Customer service

Continuous improvement

Self-motivation

Leadership

Tools

CMMS

Job description

At Apleona, we are currently seeking a qualified Facilities Manager to manage a site Facilities team, based in Dublin 1

Working Pattern: Monday to Friday, 40 hours per week.

Main duties and responsibilities

• Demonstrate strong leadership and a clear identifiable work ethos within the team
• Day to day people management with frequent feedback given to technicians and effective management and allocation of resources
• Develop technicians e.g. plans for training to develop Technicians to the next level
• Implement and manage strategic engineering Goals, Objectives and KPI's
• Attend tier 1 meetings, taking ownership of any Facilities actions as well as tier 2 meetings, to ensure all actions are closed in a timely manner
• Ensure there is a smooth transition between shifts where required
• Manage Facilities and client procedures and ensure each has an assigned process owner
• Manage Facilities and client non-conformances and Corrective Action Plans and ensure each actioned and closed
• Review facility open work orders to ensure equipment operates and is maintained in an efficient manner
• Carry out PPM on all facility related equipment as per the Plant CMMS
• Proactively identify and remedy equipment issues, to maximize equipment uptime
• Liaise with Maintenance Manager and respond to all queries in a timely manner ensuring conformance with the relevant SLA
• Oversee fault finding and repairs to facilities broken down equipment
• Manage subcontractors, ensuring compliance with site and training requirements
• Coordinate and issue all planned work orders for facility activities
• Ensure correct work permits are always in place
• Keep client informed and always updated in relation to equipment issues
• Ensure that EHS procedures are always adhered to.
• Coordination of shift patterns, holiday requirements, cover for absence and overtime
• Ensure the team comply with site Quality procedures.
• Assume responsibility for operational management of client subcontractors.

Qualifications and experience

• Previous experience in a maintenance or facilities role within a highly regulated environment.
• Strong financial, systems and process knowledge.
• Excellent problem-solving and communication skills
• Ability to make informed decisions
• Excellent customer service skills
• Must possess a dynamic approach to achieving continuous improvement
• Must be self-motivated and able to motivate others

We look forward to your application!

Ref. 18079