Facilities & IT Manager

EF Education First Ltd.; Dublin; On-site; EUR 60,000 - 75,000; Full time

Job summary

EF Education First Ltd. Dublin is seeking a proactive Facilities & IT Manager to keep our facilities and IT systems running smoothly for a busy, multicultural campus.

The role covers opening/closing, maintenance coordination, IT provisioning, safety checks and budget management. It suits someone who rolls up their sleeves, manages multiple tasks and contributes to a vibrant student experience.

Qualifications

• Strong organisational and administrative skills.
• Proactive and positive with common sense as key.
• Excellent attention to detail in facilities and IT tasks.
• Willingness to undertake health & safety training.
• Experience or training in Health and Safety is desirable.
• Ability to manage external suppliers and contractors.

Responsibilities

• Open and close the school, share emergency duty on a rota.
• Coordinate maintenance, cleaning and contractors as needed.
• Ensure facilities look customer-friendly and fit for purpose.
• Prioritise health and safety and conduct routine checks.
• Maintain IT provision across the school and residence with Global IT when needed.
• Liaise with external maintenance contractors and manage stock.
• Conduct safety checks, risk assessments, and act as Fire Officer.
• Oversee classrooms and common areas, furnishings and upkeep.
• Address maintenance issues promptly and monitor outdoor areas.
• Handle student inquiries and IT/troubleshooting for staff and students.
• Manage facilities budget and invoicing to suppliers; review contractors annually.

Skills

Organisational skills

Administrative skills

Proactive attitude

Attention to detail

Health and safety awareness

IT willingness to learn

Customer service mindset

Problem solving

Tools

IT troubleshooting

Job description

EF (Education First)Dublin International Language Campusis seeking a proactive and hands on individual to join our facilities team as Facilities & IT Manager.

In this role, you will be the backbone of our international language campus, keeping our facilities and IT systems running smoothly. It suits someone who isn't afraid to roll up their sleeves, take on a varied workload and make a lasting impact on student life. It is also an ideal starting point for anyone beginning a career in facilities, IT or management.

- November 2026

- Full-time

- Monday – Friday

- Salary to be discussed at interview

The ideal candidate will be a problem solver who enjoys working in a fast-paced, multicultural environment, ensuring our facilities and technology run smoothly for students and staff alike.

Careers at EF | Open the world with us

At EF, we believe the world is better when people strive to understand one another. With 600+ schools and offices in 50 countries, we offer immersive programs in language, travel, cultural exchange, and academics, turning dreams into global opportunities. Join us in our shared mission of opening the world through education.

• Opening and closing the school as needed, sharing emergency duty on a rota basis.
• Providing support for maintenance and cleaning issues, including coordination with cleaners and contractors.
• Taking pride in the appearance of the school and campus, ensuring buildings are customer-friendly and fit for purpose.
• Prioritizing health and safety, meeting accrediting body criteria, and conducting routine building checks.
• Ensuring excellent IT provision throughout the school and residence, collaborating with the Global IT department when necessary.
• Liaising with external maintenance contractors, managing maintenance stock, and performing decorating and paintwork as required.
• Conducting safety checks, risk assessments, and acting as the designated Fire Officer and Health & Safety Officer.
• Ensuring classrooms and common areas are appropriately furnished and well-maintained.
• Managing maintenance issues, promptly addressing repairs, and monitoring school courtyard and social areas.
• Handling student inquiries and requests as required.
• Troubleshooting routine software and hardware problems for staff and students.
• Ensure that school’s budgetary targets for facilities and maintenance costs are met
• Manage invoicing and timely payments to all EF’s suppliers related to the building.
• Review suppliers/contractors on a minimum annual basis to ensure that services are being correctly carried out and competitively priced.
• Responsible for budgeting, maintaining supplies, keeping supplies accessible and tidy, sourcing best buys.
• Maintain careful records of quotes, orders and invoices.
• Creating and reviewing risk assessments; ensure all external risk assessments are in place and updated.
• Control and check the running of site server rooms.
• Perform 24-hour rota emergency duties and available to attend site for out of hours emergencies as required.

Requirements

• Strong organisational and administrative skills
• Highly motivated,proactiveand positive, creative & energetic with lots of common sense as key
• Excellent attention to detail
• Previousexperience of and/or training in Health and Safety
• Basic skills in plumbing, decorating, garden & grounds maintenance, furniture assembly, general building work and DIY desired
• Willing to undertake health & safety and first aid in the workplace training
• Keen interest in IT, technology and willingness to learn
• Experience of working with external suppliers, negotiation skills a plus
• Creative approach to problem solving
• A positive attitude as well as a strong sense of ownership and the drive to succeed.
• Commitment to providing excellent customer service
• A flexible approach to work and hours of work undertaken is essential
• All responsibilities will be undertaken in accordance with EF policy and legal frameworks
• Have the right to live and work in Ireland on commencement of employment
• Clean Garda check and two references required

Why You’ll Love Working With EF

• International environment with diverse students and staff
• Continu