Facilities & IT Manager

EF; Dublin; On-site; EUR 60,000 - 90,000; Full time

Benefits offered by this job

International environment

Professional development

Social events

Career development opportunities

Innovation culture

Employee assistance program

EF Hello language platform

Job summary

EF (Education First) Dublin International Language Campus is seeking a proactive Facilities & IT Manager to keep our campus running smoothly for students and staff. You’ll manage openings, maintenance, IT services, and safety across the school and residence, working in a fast-paced, multicultural environment.

The role suits someone hands-on with strong organisational skills, a practical mindset, and a commitment to exceptional customer service.

Qualifications

• Strong organisational and administrative skills.
• Proactive and positive mindset with problem-solving ability.
• Excellent attention to detail and reliability.
• Keen interest in IT, technology and willingness to learn.
• Experience negotiating with external suppliers is a plus.

Responsibilities

• Open and close the school; rotation on emergency duties.
• Support maintenance and cleaning; coordinate with cleaners/contractors.
• Maintain a customer-friendly, fit-for-purpose appearance of buildings.
• Prioritise health and safety; meet accrediting body criteria; routine checks.
• Ensure strong IT provision; liaise with Global IT when needed.
• Coordinate external contractors, manage maintenance stock and decorating.
• Conduct safety checks, risk assessments, and act as Fire/Health & Safety Officer.
• Ensure classrooms and common areas are furnished and well-maintained.
• Handle maintenance issues promptly and monitor courtyards and social areas.
• Assist with student inquiries and out-of-hours emergency requirements.

Skills

Organisational skills

Administrative skills

Proactive attitude

Attention to detail

IT interest

Supplier negotiation

Problem solving

Flexible work

Job description

EF (Education First) Dublin International Language Campus is seeking a proactive and hands on individual to join our facilities team as Facilities & IT Manager.

In this role, you will be the backbone of our international language campus, keeping our facilities and IT systems running smoothly. It suits someone who isn't afraid to roll up their sleeves, take on a varied workload and make a lasting impact on student life. It is also an ideal starting point for anyone beginning a career in facilities, IT or management.

Position Details

• November 2026
• Full-time
• Monday – Friday
• Salary to be discussed at interview

The ideal candidate will be a problem solver who enjoys working in a fast-paced, multicultural environment, ensuring our facilities and technology run smoothly for students and staff alike.

If this sounds like you, we encourage you to apply!

Careers at EF | Open the world with us

At EF, we believe the world is better when people strive to understand one another. With 600+ schools and offices in 50 countries, we offer immersive programs in language, travel, cultural exchange, and academics, turning dreams into global opportunities. Join us in our shared mission of opening the world through education.

Responsibilities

• Opening and closing the school as needed, sharing emergency duty on a rota basis.
• Providing support for maintenance and cleaning issues, including coordination with cleaners and contractors.
• Taking pride in the appearance of the school and campus, ensuring buildings are customer-friendly and fit for purpose.
• Prioritizing health and safety, meeting accrediting body criteria, and conducting routine building checks.
• Ensuring excellent IT provision throughout the school and residence, collaborating with the Global IT department when necessary.
• Liaising with external maintenance contractors, managing maintenance stock, and performing decorating and paintwork as required.
• Conducting safety checks, risk assessments, and acting as the designated Fire Officer and Health & Safety Officer.
• Ensuring classrooms and common areas are appropriately furnished and well-maintained.
• Managing maintenance issues, promptly addressing repairs, and monitoring school courtyard and social areas.
• Handling student inquiries and requests as required.
• Troubleshooting routine software and hardware problems for staff and students.
• Ensure that school’s budgetary targets for facilities and maintenance costs are met
• Manage invoicing and timely payments to all EF’s suppliers related to the building.
• Review suppliers/contractors on a minimum annual basis to ensure that services are being correctly carried out and competitively priced.
• Responsible for budgeting, maintaining supplies, keeping supplies accessible and tidy, sourcing best buys.
• Maintain careful records of quotes, orders and invoices.
• Creating and reviewing risk assessments; ensure all external risk assessments are in place and updated.
• Control and check the running of site server rooms.
• Perform 24-hour rota emergency duties and available to attend site for out of hours emergencies as required.

Requirements

• Strong organisational and administrative skills
• Highly motivated, proactive and positive, creative & energetic with lots of common sense as key
• Excellent attention to detail
• Previous experience of and/or training in Health and Safety
• Basic skills in plumbing, decorating, garden & grounds maintenance, furniture assembly, general building work and DIY desired
• Willing to undertake health & safety and first aid in the workplace training
• Keen interest in IT, technology and willingness to learn
• Experience of working with external suppliers, negotiation skills a plus
• Creative approach to problem solving
• A positive attitude as well as a strong sense of ownership and the drive to succeed.
• Commitment to providing excellent customer service
• A flexible approach to work and hours of work undertaken is essential
• All responsibilities will be undertaken in accordance with EF policy and legal frameworks
• Have the right to live and work in Ireland on commencement of employment
• Clean Garda check and two references required

Why You’ll Love Working With EF

• International environment with diverse students and staff
• Continuous professional development and training opportunities
• Regular social events and team activities
• Ambition is nurtured and career development opportunities are provided
• Staff are encouraged to innovate, take ownership of their ideas and bring them to fruition
• A culture that values innovation, ownership, and initiative
• Employee assistance program
• Access to EF Hello language learning platform

EF is committed to safeguarding and promoting the welfare of children and adults and expects all staff and volunteers to share this commitment. References will be followed up and will ask specifically whether there is any reason that the applicant should not be engaged in situations where they have responsibility for, or substantial access to, persons under 18. Upon interview all gaps in CVs must be explained satisfactorily and proof of identity and, where applicable, qualifications will be required. Appropriate suitability checks will be required prior to confirmation of appointment.

EF is proud to be an equal opportunity employer and we are committed to inclusion and belonging across race, ethnicity, gender, age, religion, identity, parental status, experience, and everything else that makes you unique.

About Us

Some companies are in the business of banking. Others are in the business of shoes. Or sports. Or soft drinks. At EF, we're in a different kind of business. One that's a little less tangible, and a lot more important. Because our business, what we make, makes everything else possible. We’re in the business of understanding. Between people. Between cultures.

For over half a century we’ve been the leader in international educational programs and experiences designed to foster such understanding. Through language, cultural exchange, academic studies, and educational travel, we create the kinds of immersive experiences that challenge biases, open minds, and pave the way for a more understanding world.

You’ll find our offices and schools located in some of the world’s greatest cities, and filled with smart, driven people (over 50,000 of us) who push each other to be better every day. But it’s what we do together - building greater understanding, breaking down barriers, and creating a better world - that makes all the difference.

Founded in 1965 in Sweden, EF (Education First) is a global association of education companies that share a common mission of opening the world through education. EF has been recognized on Forbes 2025 and 2024 World’s Best Employers and 2024 Top Companies for Women lists, Fast Company’s 2025 Next Big Things In Tech, and was a 2024 App Store Award winner in Cultural Impact.

About The Team

At EF Language Abroad, we believe that the world is better when people try to understand one another. Since 1965, we've helped millions of students discover new places, embrace diverse cultures, and gain fresh perspectives. We’re dedicated to our mission of opening the world through education, harnessing the power of language learning to deepen the connection between people across the globe.

We offer immersive short-term and long-term language courses and programs across different languages in the countries where they’re spoken. Through blending classroom-based lessons with interactive exercises and real-world practice, our courses bring you to the heart of the language. Together, our global staff help students from around the world develop the language…… ...??……. / Not (We dont blame the employee). EF is ...