Facilities Finance & Project Coordinator

ACCPRO; Galway; On-site; EUR 42,000 - 56,000; Full time

Job summary

ACCPRO is seeking an organised Facilities Finance Administrator / Project Co-ordinator in Ireland to manage POs, invoices, and project spend, while coordinating with Facilities, Finance, PMO, and external suppliers. The role involves forecasting, monthly reporting, and KPI tracking across capital projects and OPEX.

You will ensure accurate financial records, timely reporting, and adherence to budgets, providing strong Excel-based tracking and stakeholder coordination.

Qualifications

• Experience managing the full PO and invoice process (PO raising, invoice matching, goods receipt, closure of unused balances).
• Experience tracking capital-project spend, OPEX, budgets, forecasts, commitments or cost-centre/WBS expenditure.
• Experience supporting month-end reporting, accruals, reconciliations, financial variance analysis, or budget reporting.
• Strong Excel skills and experience maintaining accurate financial trackers and monthly reports.
• Experience using procure-to-pay, ERP, invoice-processing, or financial systems such as Ariba, Candex, Readsoft, SAP, Coupa, Oracle, Planisware, or similar.

Responsibilities

• Raise and manage purchase orders for capital projects, facilities maintenance, utilities, rent, and operating expenditure.
• Maintain accurate PO, project-spend, and forecast trackers.
• Monitor PO drawdowns, open commitments, invoices, goods receipts and unused PO balances.
• Follow up with suppliers and internal stakeholders to ensure invoices are received and processed promptly.
• Resolve Accounts Payable, payment, invoice, Candex, and Readsoft queries.
• Track capital-project spend against budgets, CAR values, WBS codes, and forecasts.
• Support monthly capital forecasting and update financial information in Planisware.
• Prepare monthly reporting on project spend, outstanding POs, remaining budgets, OPEX performance, and financial risks.
• Support month-end processes, including accrual review, invoice reconciliation, and OPEX variance analysis.
• Update Facilities KPIs and programme savings information in Fabriq and Planisware.
• Support new supplier setup, onboarding, and maintenance of vendor records.
• Review utility and rental invoices, raise associated POs, and support direct-debit reconciliation.
• Support hard-services maintenance administration, including PO raising, timesheet review, and vendor finance meetings.
• Identify opportunities to improve finance processes, trackers, reporting, and process documentation.

Skills

PO management

Invoice processing

Excel skills

Stakeholder management

Budget reporting

Tools

Planisware

Fabriq

Readsoft

Candex

Job description

ACCPRO is seeking an organised Facilities Finance Administrator / Project Co-ordinator in Ireland to manage POs, invoices, and project spend, while coordinating with Facilities, Finance, PMO, and external suppliers. The role involves forecasting, monthly reporting, and KPI tracking across capital projects and OPEX.

You will ensure accurate financial records, timely reporting, and adherence to budgets, providing strong Excel-based tracking and stakeholder coordination.