Facilities Finance Co-Ordinator

Cpl Group; Galway; On-site; EUR 45,000 - 60,000; Full time

Job summary

CPL Group is recruiting a Project Co-ordinator – Facilities Finance & Admin in Galway to join a major multinational. You will manage capital forecasting, POs, cost reporting and month-end processes, ensuring accuracy across Spend, Forecasts and Invoices.

Responsibilities include maintaining Planisware forecasts, raising POs (ARIBA/Candex/Readsoft), tracking budgets, and supporting supplier onboarding and utilities invoicing. Strong Excel and multi-tasking required.

Qualifications

• Strong experience in finance administration and PO management.
• Experience with ERP/procurement systems such as SAP, ARIBA, Candex or Readsoft.
• Advanced Excel skills for trackers and reporting.
• Excellent attention to detail and ability to manage multiple priorities.
• Strong communication skills for team and finance meetings.

Responsibilities

• Support monthly capital forecasting reviews with the PMO team and maintain forecast data in Planisware.
• Raise and manage POs for capital and expense spend using ARIBA, Candex, Readsoft; track invoicing and open POs.
• Monitor budgets against committed spend and attend weekly PMO meetings.
• Complete month-end expense reporting and analyse year-over-year costs.
• Review accruals for Accounts Payable and support supplier onboarding.
• Review utility invoices and rental PO invoicing.

Skills

Finance administration

PO management

Project coordination

ERP systems

Excel advanced

Attention to detail

Communication skills

Tools

SAP

ARIBA

Candex

Readsoft

Job description

Cpl are looking to hire Project Co-Ordinator – Facilities Finance & Admin to join a major Multinational company based in Galway. You'll be at the centre of their financial operations, keeping capital forecasting, purchase order management, and cost reporting running like clockwork. If you thrive on accuracy, love a well-maintained tracker, and get satisfaction from making processes better, this one's for you. Working in a team environment you will be responsible for some of the following duties : · Support monthly capital forecasting reviews with the PMO team, maintain accurate forecast data in Planisware, and ensure POs are raised to support forecasted spend. You'll review invoice status, PO drawdowns, and actual spend against forecast, keeping data quality sharp. · Raise and manage POs for capital and expense spend across Facilities and PMO using ARIBA, Candex, and Readsoft. Maintain PO trackers, monitor invoicing, resolve AP queries, and ensure open POs are closed or invoiced in a timely manner. · Track POs against individual projects and WBS codes, monitor budgets against committed spend, flag overspend risks, and attend weekly PMO meetings. You'll keep capital forecast trackers aligned with Planisware and financial records. · Complete month-end expense reporting, monitor costs against budget, analyse year-over-year comparisons, and present monthly spend. You'll spot unusual costs and drive improvements in operational expense reporting. · Review and amend monthly accruals for Accounts Payable, ensuring month-end reporting reflects a true picture of costs incurred. · Support new supplier creation and onboarding through Candex, maintain vendor records, and respond to supplier queries on finance, VAT, legal entities, invoicing, and payment issues. · Review and process monthly utility invoices, raise annual utilities POs, support direct debit reconciliation, and manage rental PO invoicing (including quarterly rent submissions). Skills / Experience Strong experience in finance administration, purchase order management, or project coordination Proficiency with ERP/procurement systems (experience with SAP, ARIBA, Candex, or Readsoft is a strong advantage) Advanced Excel/spreadsheet skills with experience on trackers, reporting, and data accuracy Excellent attention to detail and ability to manage multiple priorities Strong communication skills, comfortable presenting at team and finance meetings For a confidential discussion or to apply, please send your CV to [e-mail] or call 061 208649.Cpl are looking to hire a Facilities Finance Co-Ordinator to join a major Multinational company based in Galway. You'll be at the centre of our financial operations, keeping capital forecasting, purchase order management, and cost reporting running like clockwork. If you thrive on accuracy, love a well-maintained tracker, and get satisfaction from making processes better, this one's for you. ________________________________________ Working in a team environment you will be responsible for some of the following duties : • Support monthly capital forecasting reviews with the PMO team, maintain accurate forecast data in Planisware, and ensure POs are raised to support forecasted spend. You'll review invoice status, PO drawdowns, and actual spend against forecast, keeping data quality sharp. • Raise and manage POs for capital and expense spend across Facilities and PMO using ARIBA, Candex, and Readsoft. Maintain PO trackers, monitor invoicing, resolve AP queries, and ensure open POs are closed or invoiced in a timely manner. • Track POs against individual projects and WBS codes, monitor budgets against committed spend, flag overspend risks, and attend weekly PMO meetings. You'll keep capital forecast trackers aligned with Planisware and financial records. • Complete month-end expense reporting, monitor costs against budget, analyse year-over-year comparisons, and present monthly spend. You'll spot unusual costs and drive improvements in operational expense reporting. • Review and amend monthly accruals for Accounts Payable, ensuring month-end reporting reflects a true picture of costs incurred. • Support new supplier creation and onboarding through Candex, maintain vendor records, and respond to supplier queries on finance, VAT, legal entities, invoicing, and payment issues. • Review and process monthly utility invoices, raise annual utilities POs, support direct debit reconciliation, and manage rental PO invoicing (including quarterly rent submissions). Skills / Experience • Strong experience in finance administration, purchase order management, or project coordination • Proficiency with ERP/procurement systems (experience with SAP, ARIBA, Candex, or Readsoft is a strong advantage) • Advanced Excel/spreadsheet skills with experience on trackers, reporting, and data accuracy • Excellent attention to detail and ability to manage multiple priorities • Strong communication skills, comfortable presenting at team and finance meetings