Facilities Coordinator

Jones Lang LaSalle Incorporated; Dublin; On-site; EUR 42,000 - 54,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a Facilities Coordinator to support the day-to-day delivery of Integrated Facilities Management for the US Bank/Elavon account. The role is primarily based at Cherrywood, Dublin, with coverage to City Quay, Dublin and Arklow, Co.

Wicklow as required. You will coordinate maintenance, manage work orders in Corrigo, supervise on-site contractors, and ensure safety and compliance, reporting to the Facilities Manager.

Qualifications

• Minimum two years’ experience in facilities coordination or similar role.
• Experience with CMMS/CAFM systems (Corrigo desirable).
• Knowledge of health and safety requirements for commercial workplaces.
• Excellent organisational and administrative skills.
• Strong communication with stakeholders.

Responsibilities

• Coordinate day-to-day delivery of facilities services and maintenance.
• Manage and monitor work orders through Corrigo and KPI requirements.
• Coordinate and supervise on-site contractors and engineers.
• Maintain health, safety and compliance documentation and records.
• Support budgeting, invoicing and supplier administration.
• Assist with office moves, room bookings and facilities setups.
• Prepare monthly/quarterly reporting on KPI performance and spend.

Skills

Facilities coordination

Experience 2y

Problem-solving

Health & safety

Stakeholder comms

Tools

Corrigo

Excel

Outlook

Job description

## Facilities Coordinator### Role PurposeThe Facilities Coordinator supports the day-to-day delivery of Integrated Facilities Management services for the US Bank/Elavon account.The role is primarily based at **Cherrywood, Dublin**, with facilities support also provided to **City Quay, Dublin and Arklow, Co. Wicklow as operationally required**.The Facilities Coordinator acts as a key point of contact for facilities-related matters and works closely with the Facilities Manager, client stakeholders, contractors, engineers, service providers and the wider JLL account team to ensure a safe, compliant, efficient and well-maintained workplace.### Reporting LineThe Facilities Coordinator reports directly to the **Facilities Manager based in Cherrywood**.### Location and Site CoverageThe primary place of work is **Cherrywood**.The Facilities Coordinator may also be required to provide operational facilities support to **City Quay and Arklow**, as and when required and coordinated through the Facilities Manager.### Working HoursThe role is based on a **40-hour working week**.The position may also require attendance outside normal working hours to facilitate or supervise contractors carrying out planned, reactive or project works.Out-of-hours attendance should be arranged in advance where practicable and managed in accordance with the applicable company arrangements.### Key Responsibilities* Coordinate the day-to-day delivery of facilities services, including planned preventative maintenance, reactive maintenance and facilities-related requests.* Manage and monitor work orders through **Corrigo**, ensuring tasks are correctly assigned, progressed, documented and closed within agreed SLA and KPI requirements.* Coordinate and supervise on-site contractors, subcontractors, service providers and engineers.* Manage contractor inductions, access arrangements, permits to work and relevant health, safety and compliance documentation.* Supervise contractors carrying out approved **out-of-hours works** where required.* Monitor contractor and service-provider performance and escalate overdue works, recurring faults, service failures or operational risks to the Facilities Manager.* Support site health, safety and environmental compliance, including site inspections, audits, permits and contractor compliance.* Maintain accurate records relating to maintenance activities, statutory inspections, service contracts, compliance documentation and completed works.* Liaise with client stakeholders and site contacts to ensure facilities issues are communicated, recorded and resolved appropriately.* Support workplace activities including office moves, additions and changes, meeting-room requirements and facilities setups.* Manage facilities-related purchase orders and support budget tracking, invoice verification and invoice reconciliation.* Assist with monitoring facilities expenditure and identifying discrepancies or disputed charges.* Escalate significant operational or commercial issues through the appropriate management structure.* Support the onboarding of new vendors and the mobilisation or change of facilities service providers.* Maintain and contribute to monthly and quarterly reporting, including KPI/SLA performance, outstanding works, incident logs, compliance information and spend tracking.* Support the management of building incidents, service interruptions and facilities-related emergencies in accordance with agreed escalation procedures.* Identify opportunities to improve service delivery, operational efficiency, compliance and value for money.* Provide facilities support to City Quay and Arklow where operationally required and agreed with the Facilities Manager.### Key Requirements* Minimum of **two years’ relevant experience** in facilities coordination, facilities management, office management, property operations or a comparable support role.* Experience with CMMS/CAFM systems, with **Corrigo experience desirable**.* Good working knowledge of health and safety requirements relevant to commercial workplace environments.* Experience coordinating contractors, service providers and multiple competing priorities.* Strong organisational and administrative skills.* Good problem-solving ability and the ability to follow operational issues through to resolution.* Commercial awareness, including experience with purchase orders, invoices, budgets and supplier administration.* Confident communicator with the ability to work effectively with client stakeholders, contractors, engineers and internal teams.* Proficiency in Microsoft Office, particularly **Excel and Outlook**.* Ability to handle confidential, commercially sensitive and client information appropriately.### Desirable* Experience working within a **Managing Agent or Principal FM delivery model**.* Previous experience within a **regulated, banking or financial-services environment**.* Relevant facilities-management, health-and-safety or technical qualification.**Location:**On-site –Arklow, IRL, Dublin, IRL