Facilities Coordinator — Dynamic Office & Guest Experience

Brightwater Recruitment; Dublin; On-site; EUR 38,000 - 45,000; Full time

Job summary

Brightwater Recruitment is seeking a professional Facilities Coordinator to join a professional services team in Dublin 4. This temporary, fully onsite role starts ASAP with an annual salary of €38,000–€45,000, pro-rated, and requires a minimum of 3 years facilities coordination experience.

You will be the primary point of contact for clients and visitors, overseeing office setup, vendor management, courier services, inventory, catering, meeting room scheduling, and general admin support.

Qualifications

• At least 3 years of facilities coordination experience.
• Experience in a professional services or similar industry is preferred.
• Strong interpersonal and communication skills; able to manage multiple tasks.

Responsibilities

• Oversee the setup and readiness of the new office space.
• Manage relationships with contractors and vendors (cleaners, maintenance, security).
• Coordinate inbound/outbound courier services and mail.
• Manage inventory and weekly kitchen stock and other office supplies.
• Maintain office areas (kitchen, stationery, bathrooms) in a tidy condition.
• Arrange catering for meetings and events.
• Maintain office logs and access passes; assist with building access control.
• Disseminate key information to staff via Microsoft Teams.

Skills

Interpersonal skills

Organisational skills

Communication skills

Initiative

Tools

Microsoft Teams

MS Office

Job description

Brightwater Recruitment is seeking a professional Facilities Coordinator to join a professional services team in Dublin 4. This temporary, fully onsite role starts ASAP with an annual salary of €38,000–€45,000, pro-rated, and requires a minimum of 3 years facilities coordination experience.

You will be the primary point of contact for clients and visitors, overseeing office setup, vendor management, courier services, inventory, catering, meeting room scheduling, and general admin support.