Dynamic Reception & Facilities Coordinator (Fixed-Term)

Grant Thornton Ireland; Limerick; On-site; EUR 28,000 - 34,000; Full time

Job summary

Grant Thornton Ireland is seeking a professional Receptionist / Facilities Coordinator to join our busy office in Limerick. The role combines front-desk duties with facilities management, ensuring a courteous reception for clients and staff and smooth daily operations.

You will greet visitors, manage meeting room bookings, coordinate catering, oversee on-site health and safety, supervise contractors, and handle switchboard, stationery, and maintenance reporting using our office software systems.

Qualifications

• Previous reception experience is essential.
• Ability to confidently communicate with clients at all levels.
• Computer literate, ICDL or equivalent.
• Excellent professional etiquette.
• Excellent communication skills.
• Client service orientation/ customer care skills.
• Excellent communicator and team player.
• Self-motivated and keen eye for detail.
• Excellent organisational skills.
• Ability to adapt to a fast paced, hands-on environment.
• MS Office and switch board experience.

Responsibilities

• Manage day-to-day presentation of reception and office areas.
• Greet clients in a courteous, professional manner.
• Manage meeting rooms and desk bookings.
• Arrange catering requirements for meetings and office events.
• Provide a professional and personable service to all clients.
• Reserving meeting rooms and requesting catering arrangements.
• Operate a busy switch board and direct calls in a positive and professional manner.
• Booking taxi services.
• Managing and ordering stationery and other essential office stock.
• On-site H&S responsibilities.
• Booking in maintenance appointments and managing maintenance schedule.
• Using various software systems to report any maintenance issues.
• Managing petty cash.
• Ensuring site procedures are documented and kept up to date.
• Supervising contractors when on site ensuring work completed to high standard.
• Working with head office to implement initiatives within office relating to group wide programs.
• Adhoc facilities and reception administrative tasks.
• Any other reasonable request

Skills

Reception experience

Client communication

MS Office

Switchboard experience

Attention to detail

Organisational skills

Team player

Professional etiquette

Customer service

Tools

ICDL

Job description

Grant Thornton Ireland is seeking a professional Receptionist / Facilities Coordinator to join our busy office in Limerick. The role combines front-desk duties with facilities management, ensuring a courteous reception for clients and staff and smooth daily operations.

You will greet visitors, manage meeting room bookings, coordinate catering, oversee on-site health and safety, supervise contractors, and handle switchboard, stationery, and maintenance reporting using our office software systems.