Facilities Coordinator - 16-Month Contract, Ballincollig

Apleona GmbH; Cork; On-site; EUR 38,000 - 48,000; Full time

Job summary

Apleona GmbH in Ballincollig, Cork is seeking a Facilities Coordinator on a 16 month fixed-term contract. The role focuses on leading the Facilities team to deliver services across mechanical/electrical systems, access control, housekeeping, catering, and move management, while aligning with Health and Safety policies.

The successful candidate will manage external contractors, control the budget, develop operating procedures, and provide monthly reports to the client, ensuring service levels

Qualifications

• Diploma in Facility Management or related experience.
• Experience generating monthly reports.
• People management experience.
• Experience managing contractors.
• Experience in client-oriented roles.
• Knowledge of financial budgeting and control.
• Familiarity with service provision contracts and contract administration procedures.

Responsibilities

• Lead Facilities team in delivering site services (M/E, Access Control, housekeeping, catering, cleaning, move management).
• Support Health and Safety policy implementation.
• Manage external contractors and suppliers for cost-effective service.
• Approve supplier invoices and recharge to business units.
• Oversee Cleaning and Catering contracts and service standards.
• Develop and implement Operating Procedures for Facilities.
• Prepare monthly Facilities reports for client presentation.
• Develop staff training, performance management and development.
• Suggest service delivery restructuring.
• Ensure service changes are documented and communicated.
• Write procedures to maintain good customer service.
• Monitor performance targets and report volumes, speed, reliability.
• Maintain communication with business to meet current/future needs.
• Manage third party suppliers and monitor SLAs/KPIs.
• Provide Monthly Management information per SLA/KPI.
• Meet vendor reps to ensure services delivered as agreed.
• Oversee budget control within forecasts.

Skills

Facilities management

People management

Contract management

Budgeting

Reporting

Education

Diploma in Facility Management

Job description

Apleona GmbH in Ballincollig, Cork is seeking a Facilities Coordinator on a 16 month fixed-term contract. The role focuses on leading the Facilities team to deliver services across mechanical/electrical systems, access control, housekeeping, catering, and move management, while aligning with Health and Safety policies.

The successful candidate will manage external contractors, control the budget, develop operating procedures, and provide monthly reports to the client, ensuring service levels