Facilities Coordinator

National Treasury Management Agency; Dublin; On-site; EUR 40,000 - 50,000; Full time

Benefits offered by this job

Wellbeing programme

Learning and development

Job summary

The National Treasury Management Agency (NTMA) is seeking a Facilities Coordinator to support a safe, efficient workplace for employees, visitors and contractors. Reporting to the Facilities Manager, you will assist with daily facilities operations, health and safety, contractor liaison and building services.

This is a 12-month fixed-term contract based onsite, with a 7:00am–6:00pm, Monday–Friday shift pattern.

Qualifications

• Experience in facilities, office administration, property management, or workplace support.
• Knowledge of workplace health and safety legislation and best practice.
• Strong customer service skills with the ability to build effective working relationships.
• Experience coordinating contractors, suppliers, or service providers.
• Proficiency in Microsoft 365 applications, including Outlook, Word, Excel, Teams, and SharePoint.
• Excellent organisational skills and the ability to manage multiple priorities effectively.
• Strong written and verbal communication skills.
• Ability to work independently, use initiative, and respond effectively to changing priorities.
• Flexible, proactive, and solutions-focused approach to work.

Responsibilities

• Carry out daily health and safety inspections and ensure issues are addressed promptly.
• Support compliance with workplace health and safety, fire safety, and building management procedures.
• Manage the Facilities inbox and ticketing system, responding to and resolving employee requests in a timely manner.
• Conduct ergonomic assessments onsite and remotely via Teams.
• Administer access control systems, including issuing and managing staff and contractor access cards.
• Support office moves, space planning, desk allocations, and workplace set-up activities.
• Coordinate meeting room, event, and town hall setups to meet requirements.
• Manage stationery, consumables, and facilities-related stock levels, including purchasing and invoice management.
• Support business continuity, emergency preparedness, and incident response procedures.
• Assist with workplace wellbeing, sustainability, and employee engagement initiatives.
• Carry out general post room and courier duties.

Skills

Relationship management

Communication

Problem solving

Own initiative

Tools

Microsoft 365

CAFMS systems

Job description

Job Description

Role Profile
Job Title: Facilities Coordinator
Business Unit: Finance Technology and Operations (FTO)
Reports to: Assistant Corporate Facilities Manager
Role Type: 12 Month FTC
**Closing Date for application Friday 4th September**

Summary of the Business

The National Treasury Management Agency (NTMA) provides asset and liability management services to the Irish Government. It has evolved from a single function agency managing the National Debt to a manager of a complex portfolio of public assets and liabilities. Businesses managed by the NTMA include borrowing for the Exchequer and the management of the National Debt, the New Economy and Recovery Authority (NewERA), the National Development Finance Agency, the Ireland Strategic Investment Fund and the State Claims Agency. The NTMA also assigns staff to the Future Ireland Fund, the Strategic Banking Corporation of Ireland and Home Building Finance Ireland.

Benefits

• An extensive wellbeing programme.
• Excellent learning and development opportunities that allow for full career development within the organisation.
• A diverse range of initiatives: Gender Matters, Disability Awareness, Sports & Social, Volunteering, LGBT+ and lots more.
• Reimbursement of annual professional membership fees.
• Career average defined benefit pension scheme.

Role Summary

The Facilities Coordinator plays a key role in supporting the delivery of a safe, efficient, and professional workplace environment for employees, visitors, and contractors. Reporting to the Facilities Manager, the successful candidate will assist with the day-to-day operation of facilities services, workplace health and safety, contractor management, building operations, and employee support services. This is a varied and hands-on role requiring excellent organisational, communication and problem-solving skills, together with a strong customer service focus. The Facilities Coordinator will work closely with colleagues, service providers, and building management teams to ensure high standards are maintained across all workplace facilities and services. This role is being offered on a 12-month fixed-term contract. There may be potential for an extension, subject to business requirements. This role is based on site five days per week. The role operates on a shift basis between 7:00am and 6:00pm Monday to Friday. Flexibility is required to support business needs, office events, maintenance activities, and emergency response requirements.

Principal Accountabilities

This role will involve undertaking administrative tasks as part of a small team, to include.

• Carry out daily health and safety inspections and ensure any issues are addressed promptly.
• Support compliance with workplace health and safety, fire safety, and building management procedures.
• Manage the Facilities inbox and ticketing system, responding to and resolving employee requests in a timely manner.
• Conduct ergonomic assessments both onsite and remotely via Microsoft Teams.
• Administer access control systems, including issuing and managing staff and contractor access cards.
• Support office moves, space planning, desk allocations, and workplace set-up activities.
• Coordinate meeting room, event, and town hall set-ups to ensure requirements are delivered to a high standard.
• Manage stationery, consumables, and facilities-related stock levels, includingpurchasing and invoice management.
• Support business continuity, emergency preparedness, and incident response procedures.
• Assist with workplace wellbeing, sustainability, and employee engagement initiatives.
• Carry out general post room and courier duties.

Experience / Knowledge

• Experience working in a facilities, office administration, property management, or workplace support environment.
• Knowledge of workplace health and safety legislation and best practice.
• Strong customer service skills with the ability to build effective working relationships.
• Experience coordinating contractors, suppliers, or service providers.
• Proficiency in Microsoft 365 applications, including Outlook, Word, Excel, Teams, and SharePoint.
• Excellent organisational skills and the ability to manage multiple priorities effectively.
• Strong written and verbal communication skills.
• Ability to work independently, use initiative, and respond effectively to changing priorities.
• Flexible, proactive, and solutions-focused approach to work.

Desirable Qualification or training

• Qualification or training in Facilities Management, Health & Safety, Business Administration, or a related discipline.
• Occupational First Aid, Fire Warden, or Manual Handling certification.
• Experience using facilities helpdesk or CAFM systems.
• Experience carrying out ergonomic assessments.

Skills

• Strong Relationship management skills
• Communication skills (written and verbal)
• Strong Problem solving skills
• Ability to work on own initiative

Pension Abatement

If an appointee has previously been employed in the Civil or Public Service and that appointee is entitled to or in receipt of a pension from the Civil or Public Service or where a Civil/Public Service pension comes into payment during the appointees re-employment that pension will be subject to abatement in accordance with Section 52 of the Public Service Pensions (Single Scheme and other Provisions) Act 2012. Please note: In applying for this position, you are acknowledging that you understand that the abatement provisions, where relevant, will apply. It is not envisaged that the employing Department/Office/Body will support an application for an abatement waiver in respect of appointments to this position. Applicants will be required to complete a pre-employment declaration to confirm whether they have previously availed of a Public sector pension scheme.

Equal Opportunities

The NTMA is proud to be an equal opportunities employer. We recognise that a diverse and inclusive workplace informs better decision making, creative thinking, innovation and drives business performance. We are strongly committed to ensuring that our workforce is representative of our society. Necessary arrangements can be made at interview stage to accommodate the needs of candidates with disabilities. If you are having difficulty uploading your CV online or in fully accessing any information on this site please email The NTMA is proud to be an equal opportunities employer.We recognise that a diverse and inclusive workplace informs better decision making, creative thinking, innovation and drives business performance. We are strongly committed to ensuring that our workforce is representative of our society. TPBN1_IJ