Facilities Coordinator

Manchester Arndale; Dublin; On-site; EUR 35,000 - 48,000; Full time

Benefits offered by this job

Free Online Doctor Consultations

Competitive Salary

Contributory Pension

21 Days Annual Leave increasing to 26

Birthday leave after 1 year

Staff Benefits/Discount Programme

Employee Assistance Programme

Training and Development Opportunities

Job summary

OCS UK & Ireland is seeking a Facilities Coordinator to manage maintenance planning, scheduling, and CMMS/CAFM administration across multiple sites. The role focuses on data integrity, preventive maintenance optimisation, and continuous improvement of facilities processes.

You will liaise with project teams, produce reports, and support ISO compliance while engaging with site facilities staff to deliver reliable services. A customer-centred, proactive approach is essential.

Qualifications

• Proven experience in a similar role.
• Strong understanding of CMMS/CAFM systems.
• Familiarity with Windows OS and Office 365 tools.

Responsibilities

• Oversee maintenance activities planning and scheduling.
• Maintain and update CMMS/PM data and reports.
• Develop and update flow charts of Facilities processes.

Skills

Windows OS

CMMS

CAFM systems

Office 365 & Teams

Problem solving

Customer focus

Team delegation

Tools

CMMS

CAFM

Office 365

Job description

About The Role:

We offer a wide range of support and benefits to our employees including:

• Free Online Doctor Consultations via Web-doctor
• Competitive Salary
• Contributory Pension after qualifying period
• 21 Days Annual Leave increasing with service to 26 Days
• Additional Leave Day on your Birthday after 1 year service
• Staff Benefits/Discount Programme
• Employee Assistance Programme
• Training and Development Opportunities

FacilitiesCoordinator Duties.

• Central rolein Facilities Work Management includingoverseeing/planning/scheduling of maintenance activities.
• Take responsibility forinteractionComputerised Maintenance Management System (CMMS)
• Create,configureand update CMMS reports to the various site’s Facilities teams asrequired.
• Assistwith keeping the plant and equipment database on the CMMS up to date.
• Central rolein Preventive Maintenance (PM) Optimisation and Standardisation.
• Assistwith development of electronic Work Orders.
• Visit various sites to meet withOCSFacilities staff and provide training when necessary.
• Liaise with Projects team to promote ‘Soft Landing’ policy forprojects asrequired.
• Assist FacilitiesAsset Ops teamwith preparation of progress reports and presentation materials
• Propose ideas and solutions as applicable to FM processes and procedures.
• Develop and update flow charts to graphicallyrepresentFacilities processes.
• Compile periodic reports.
• Assistdepartmentswith ISO accreditation.
• Regular updating of the client’s Regulatory Requirements document.
• Assistin Continuous Improvement measures across all Facilities systems.
• Assist with Facilities / Asset Management improvement initiatives.
• Generate monthly and weekly reports for the management team.
• Generate ad hoc reports for colleagues.

Competencies:

• Proven experience in a similar role
• A service-minded attitude withpreviousexperience.
• Strong understanding of Windows, CMMS, CAFM systems, Office 365 & Teams.
• Excellent problem-solving skills and a deep understanding of troubleshooting.
• A customer-centric approach with a can-do attitude.
• Experiencein delegating duties to team members.

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values -Trust, Respect, Unity, and Empowerment

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.