Facilities Coordinator

OCS; Dublin; On-site; EUR 38,000 - 48,000; Full time

Benefits offered by this job

Free Online Doctor Consultations

Contributory Pension

21 Days Annual Leave

Birthday Leave

Staff Benefits/Discount Programme

Employee Assistance Programme

Training and Development Opportunities

Competitive Salary

Job summary

OCS UK & Ireland is seeking a proactive Facilities Co-ordinator to manage maintenance planning, CMMS operations and reporting across multiple sites. The role requires hands-on CMMS/CAFM experience and a strong customer-focused mindset.

You will support PM optimisation, develop work orders, and train site staff while liaising with Projects to ensure seamless facilities operations. A strong team player with problem-solving skills is essential.

Qualifications

• Proven experience in facilities management.
• Service-minded attitude with prior experience.
• Strong understanding of Windows, CMMS, CAFM, Office 365 & Teams.
• Excellent problem-solving and troubleshooting skills.
• Customer-centric approach with a can-do attitude.
• Experience delegating duties to team members.

Responsibilities

• Oversee planning and scheduling of maintenance activities within Facilities Work Management.
• Interact with CMMS/CAFM systems and generate reports for site Facilities teams.
• Keep CMMS plant and equipment database up to date.
• Lead preventive maintenance optimisation and standardisation efforts.
• Develop electronic work orders and tailor them to site needs.
• Visit multiple sites to train and support Facilities staff.

Skills

Facilities management

CMMS

CAFM systems

Office 365

Problem-solving

Customer focus

Team leadership

Tools

CMMS

CAFM systems

Office 365

Job description

About The Role:

• Free Online Doctor Consultations via Web-doctor
• Contributory Pension after qualifying period
• 21 Days Annual Leave increasing with service to 26 Days
• Additional Leave Day on your Birthday after 1 year service
• Employee Assistance Programme
• Training and Development Opportunities
• Central role in Facilities Work Management including overseeing/planning/scheduling of maintenance activities.
• Take responsibility for interaction Computerised Maintenance Management System (CMMS)
• Create, configure and update CMMS reports to the various site’s Facilities teams as required.
• Assist with keeping the plant and equipment database on the CMMS up to date.
• Central role in Preventive Maintenance (PM) Optimisation and Standardisation.
• Assist with development of electronic Work Orders.
• Visit various sites to meet with OCS Facilities staff and provide training when necessary.
• Liaise with Projects team to promote ‘Soft Landing’ policy for projects as required.
• Assist Facilities Asset Ops team with preparation of progress reports and presentation materials
• Propose ideas and solutions as applicable to FM processes and procedures.
• Develop and update flow charts to graphically represent Facilities processes.
• Assist departments with ISO accreditation.
• Regular updating of the client’s Regulatory Requirements document.
• Assist in Continuous Improvement measures across all Facilities systems.
• Assist with Facilities / Asset Management improvement initiatives.
• Generate monthly and weekly reports for the management team.
• Generate ad hoc reports for colleagues.
• Proven experience in a similar role
• A service-minded attitude with previous experience.
• Strong understanding of Windows, CMMS, CAFM systems, Office 365 & Teams.
• Excellent problem-solving skills and a deep understanding of troubleshooting.
• A customer-centric approach with a can-do attitude.
• Experience in delegating duties to team members.

About The Role:

We offer a wide range of support and benefits to our employees including:

• Free Online Doctor Consultations via Web-doctor
• Competitive Salary
• Contributory Pension after qualifying period
• 21 Days Annual Leave increasing with service to 26 Days
• Additional Leave Day on your Birthday after 1 year service
• Staff Benefits/Discount Programme
• Employee Assistance Programme
• Training and Development Opportunities

Facilities Coordinator Duties.

• Central role in Facilities Work Management including overseeing/planning/scheduling of maintenance activities.
• Take responsibility for interaction Computerised Maintenance Management System (CMMS)
• Create, configure and update CMMS reports to the various site’s Facilities teams as required.
• Assist with keeping the plant and equipment database on the CMMS up to date.
• Central role in Preventive Maintenance (PM) Optimisation and Standardisation.
• Assist with development of electronic Work Orders.
• Visit various sites to meet with OCS Facilities staff and provide training when necessary.
• Liaise with Projects team to promote ‘Soft Landing’ policy for projects as required.
• Assist Facilities Asset Ops team with preparation of progress reports and presentation materials
• Propose ideas and solutions as applicable to FM processes and procedures.
• Develop and update flow charts to graphically represent Facilities processes.
• Compile periodic reports.
• Assist departments with ISO accreditation.
• Regular updating of the client’s Regulatory Requirements document.
• Assist in Continuous Improvement measures across all Facilities systems.
• Assist with Facilities / Asset Management improvement initiatives.
• Generate monthly and weekly reports for the management team.
• Generate ad hoc reports for colleagues.

Competencies:

• Proven experience in a similar role
• A service-minded attitude with previous experience.
• Strong understanding of Windows, CMMS, CAFM systems, Office 365 & Teams.
• Excellent problem-solving skills and a deep understanding of troubleshooting.
• A customer-centric approach with a can-do attitude.
• Experience in delegating duties to team members.

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.