Executive Operations & PMO Coordinator

EL Engineering Consultants; Cork; Hybrid; EUR 35,000 - 52,000; Full time

Job summary

EL Engineering Consultants Ltd is seeking a proactive Business Operations Coordinator to support the CEO and PMO Director in Cork, Ireland. The role combines office coordination, project administration and quality systems oversight to bring structure and efficiency to a growing consultancy.

You will work closely with senior leadership, manage calendars, prepare reports, and help drive operational excellence across projects and business processes.

Qualifications

• 2-5 years' experience in an administrative, business support, office coordination, project administration, or executive support role.
• Excellent organisational and time management skills.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Confident preparing reports, presentations, meeting minutes and business documentation.
• Experience with document control or quality management systems.
• Knowledge of ISO 9001 or similar quality frameworks.
• Experience using timesheet or resource management systems.
• Experience within an engineering, construction, consulting or technical environment.

Responsibilities

• Provide day-to-day business support to the CEO and PMO Director, helping to ensure priorities are effectively managed.
• Coordinate leadership meetings, including agendas, minutes, actions and follow-up activities.
• Prepare presentations, reports, business updates and correspondence.
• Manage calendars, meeting schedules and key business deadlines.
• Support business planning activities and strategic initiatives where required.
• Maintain company records, business documentation and operational processes.
• Coordinate onboarding activities for new employees and assist with HR administration.
• Manage timesheet administration and reporting, ensuring compliance with company deadlines.
• Support the Office Manager with operational and office-related activities as required.
• Maintain document control systems, templates and business records.
• Assist with audit preparation and compliance documentation.

Skills

Organisational skills

Time management

Attention to detail

Written and verbal communication

Independent and proactive

Discretion with confidential info

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

EL Engineering Consultants Ltd is seeking a proactive Business Operations Coordinator to support the CEO and PMO Director in Cork, Ireland. The role combines office coordination, project administration and quality systems oversight to bring structure and efficiency to a growing consultancy.

You will work closely with senior leadership, manage calendars, prepare reports, and help drive operational excellence across projects and business processes.