Executive Assistant to C‑Suite | AI-Driven, Global Travel

Bright Software Group; Kenmare Municipal District; On-site; EUR 40,000 - 60,000; Full time

Job summary

Bright Software Group is seeking an Executive Administrative Assistant to support our senior leadership. You will manage complex calendars, coordinate meetings across time zones, arrange travel, and handle confidential projects with discretion.

We value proactive, organised professionals who thrive in a fast-paced SaaS environment and bring strong communication, multitasking, and problem-solving skills to the team. This role sits within Facilities and Administration in Duleek.

Qualifications

• 3+ years' experience in an executive assistant or senior administrative role.
• Experience supporting C-suite or board-level stakeholders.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and calendar management systems.
• Excellent written and verbal communication skills; ability to represent the executive team professionally.
• Strong multi-tasking, organisational, and time-management skills; able to manage competing priorities with high attention to detail.
• Tact, discretion, and sound judgement when handling confidential information and complex interpersonal dynamics.
• Open to using AI and automation tools to work more efficiently as part of how you work.

Responsibilities

• Calendar & Meeting Management: Manage complex, overlapping calendars for multiple executives; coordinate meetings across time zones and resolve scheduling conflicts.
• Travel & Expenses: Arrange domestic and international travel; manage accommodation, transport, visa requirements, and expense reports with accuracy and efficiency.
• Administrative Support & Communication: Record and distribute meeting minutes; maintain confidentiality and accuracy in executive communications; support projects and events.
• General Office Support: Provide day-to-day general office support and act as a point of contact for internal and external stakeholders.

Skills

Executive support

C-suite support

Multitasking

Tools

Microsoft Office

Calendar systems

Job description

Bright Software Group is seeking an Executive Administrative Assistant to support our senior leadership. You will manage complex calendars, coordinate meetings across time zones, arrange travel, and handle confidential projects with discretion.

We value proactive, organised professionals who thrive in a fast-paced SaaS environment and bring strong communication, multitasking, and problem-solving skills to the team. This role sits within Facilities and Administration in Duleek.