Senior Executive Assistant to C‑Suite Leaders

Bright SG Ltd; Duleek; Hybrid; EUR 42,000 - 65,000; Full time

Job summary

Bright Software Group in Duleek, Co. Meath, is seeking an experienced Executive Administrative Assistant to support our senior leadership team.

You will manage complex calendars, coordinate meetings across time zones, arrange travel, and handle administrative projects with precision and discretion. The role requires at least 3+ years in executive support, strong MS Office skills, and a professional demeanor for confidential communications.

Qualifications

• 3+ years experience in an executive assistant or senior administrative role.
• Experience supporting C-suite or board-level stakeholders.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and calendar management systems.
• Excellent written and verbal communication skills; ability to represent the executive team professionally.
• Strong multi-tasking, organisational, and time-management skills; able to manage competing priorities with high attention to detail.
• Tact, discretion, and sound judgement when handling confidential information and complex interpersonal dynamics.
• Open to using AI and automation tools to work more efficiently as part of how you work.

Responsibilities

• Manage complex, overlapping calendars for multiple executives; coordinate meetings across time zones and resolve scheduling conflicts.
• Arrange meeting logistics: book venues, organise catering, set up dial-ins, prepare materials, and ensure all participants have necessary information.
• Arrange domestic and international travel; manage accommodation, transport, visa requirements, and expense reports with accuracy and efficiency.
• Record and distribute meeting minutes in a timely manner; maintain confidentiality and accuracy in all executive communications.
• Support special projects and company events; research topics, prepare reports, and handle ad hoc requests from senior leaders with initiative and discretion.
• Provide day-to-day general office support and act as a point of contact for internal and external stakeholders

Skills

Executive support

Calendar management

C-suite support

MS Office

Communication

Tools

Outlook

Excel

PowerPoint

Word

Job description

Bright Software Group in Duleek, Co. Meath, is seeking an experienced Executive Administrative Assistant to support our senior leadership team.

You will manage complex calendars, coordinate meetings across time zones, arrange travel, and handle administrative projects with precision and discretion. The role requires at least 3+ years in executive support, strong MS Office skills, and a professional demeanor for confidential communications.