Executive Assistant (Perm)

Arthur Cox LLP; Dublin; Hybrid; EUR 45,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Discretionary Bonus

25 days annual leave

Immediate pension scheme

Health and wellness benefits

Bike to Work scheme

Healthcare

Job summary

Arthur Cox LLP in Dublin seeks an experienced Executive Assistant to support partners and associates, with a solid secretarial background and a proactive, detail‑oriented approach.

You will manage emails, diaries, AML onboarding, billing, and document production, while coordinating travel and meetings; hybrid work, strong IT and communication skills required.

This permanent role offers a market‑leading remuneration package and opportunities for progression within a renowned Irish law firm.

Qualifications

• 4-5 years’ experience as a Legal Secretary/PA/EA.
• Pensions experience beneficial but not essential.
• Experience with Client Billing/Payments systems.
• Excellent IT skills in Word, Excel and PowerPoint.
• Typing speed of at least 70 words per minute.
• Excellent interpersonal and communication skills.
• Excellent organisation skills with the ability to prioritise workload.
• Team player who can also work on their own initiative.
• Excellent oral and written communication skills.

Responsibilities

• Providing comprehensive administrative and secretarial support to partners and associates in the practice groups and wider Arthur Cox team.
• Comprehensive email and diary management
• Manage AML requirements for client onboarding, ensuring all procedures are followed
• Management of billing process to include time entry, invoicing, client account balances and follow up on outstanding payments.
• Managing audit/accrual requests for clients
• Maintain electronic files, ensuring all records are up to date and easily accessible.
• Production, editing and formatting of legal documents and templates
• Digital dictation
• Co-ordinating travel arrangements, meetings and itineraries
• Processing Expenses
• Maintaining and updating client database
• Ad-hoc duties as required

Skills

Legal secretary experience

Attention to detail

Typing 70 wpm

Interpersonal skills

Time management

Team player

Communication skills

Organisation skills

Tools

Microsoft Word

Excel

PowerPoint

Job description

Location: 10 Earlsfort Terrace, Dublin 2, D02 T380

Application Deadline: 9 September 2026

Department: Other Legal Roles

Description

Arthur Cox LLP is one of Ireland’s leading law firms. We are an “all-island” firm with offices in Dublin and Belfast. We also have offices in London, New York, and San Francisco. Our practice encompasses all aspects of corporate and business law. With 600 legal staff and a total headcount of nearly 900, we provide a comprehensive service to an international client base ranging from multinational organisations, banks, and financial institutions and established global leaders to government agencies and new players in emerging industry sectors. Our story has been defined by our progressive outlook. For over 100 years, we have led the way in the legal field in Ireland. For our clients, we work to deliver the best service and support. With an independent, entrepreneurial spirit of innovation leading the way.

Location

Dublin, Ireland

Reports to: Practice Support Manager

Hybrid Working model

This is a permanent position

About the Role

At Arthur Cox, our Executive Assistants are the bedrock of our business. We are determined to support the career aspirations of our ambitious and talented employees. To do this, we develop specialist industry knowledge within our teams. This also allows us to offer comprehensive market-leading services to our clients, continuing the success and growth of our business. You will have a solid and proven track record as an Executive Assistant.

Key Responsibilities

• Providing comprehensive administrative and secretarial support to partners and associates in the practice groups and wider Arthur Cox team.
• Comprehensive email and diary management
• Manage AML requirements for client onboarding, ensuring all procedures are followed
• Management of billing process to include time entry, invoicing, client account balances and follow up on outstanding payments.
• Managing audit/accrual requests for clients
• Maintain electronic files, ensuring all records are up to date and easily accessible.
• Production, editing and formatting of legal documents and templates
• Digital dictation
• Co-ordinating travel arrangements, meetings and itineraries
• Processing Expenses
• Maintaining and updating client database
• Ad-hoc duties as required

Skills, Knowledge and Expertise

• 4-5 years’ experience as a Legal Secretary PA/EA
• Pensions experience beneficial but not essential
• In-depth experience with Client Billing/Payments systems
• Excellent IT Skills in Microsoft Word, Excel and Power point
• High degree of attention to detail
• Typing skills of at least 70 words per minute
• Excellent interpersonal and communication skills
• Excellent organisation skills with the ability to prioritise workload
• Team player, who can also work on their own initiative
• Excellent oral and written communication skills

Benefits

We reward, encourage and support our talented people to reach their full potential offering excellent progression opportunities along with a market leading remuneration package and benefits including:

• Competitive salary
• Discretionary Bonus
• 25 days annual leave
• Immediate pension scheme
• Comprehensive health and wellness benefits including full gym and wellness programme
• TaxSaver and Bike to Work scheme
• Wide-ranging opportunities for involvement in internal committees
• Healthcare